Finance Assistant

Inizio Evoke; London; Hybrid; GBP 28,000 - 35,000; Full time

Job summary

A leading communications agency seeks a Finance Assistant to join its London team, involved in managing project accounting and financial analysis. The role includes preparing invoices, analyzing budgets, and ensuring accuracy in project management. Ideal candidates will have a degree in Accounting or Finance and strong organizational skills.

Qualifications

• Minimum of 1 year's experience in a project accounting position.
• Advanced knowledge of Microsoft software and accounting systems.
• Ability to communicate effectively with staff at all levels.

Responsibilities

• Manage project accounting system including costing and client billings.
• Prepare monthly client analysis and invoices.
• Monitor and review project budgets and expenses.

Skills

Organizational skills

Communication

Interpersonal skills

Financial skills

Managerial skills

Education

BS/BA degree in Accounting or Finance

Tools

Microsoft Excel

Computerized accounting systems

Microsoft Word

Job description

Inizio Evoke is an award-winning communications agency that harnesses insight, experience and creativity to advance health and wellbeing around the world. We were founded on the belief that communication is a powerful health intervention. Our team is passionate and committed, with deep experience working across sectors to make real differences in health. We love what we do, we live what we do, and we truly believe in what we do.

The Finance Assistant will be a valued member of our Finance department. You will be responsible for management of the project accounting system including project costing, project information, project analysis and client billings. The FA works closely with all internal departments to ensure accuracy of project management controls and systems.

The Finance Assistant will report to the EU Finance Director and work from our central London office- hybrid working is available for this role.

Key Responsibilities:

Project Number Log

• Opening of client jobs based on client approval
• Monitor projects taken live, and obtain copies of all proposals
• Obtain budgets from client service to enter into Maconomy

Monthly Client Analysis & Invoicing

• Prepare recaps for client service review
• Monthly review meetings on a monthly basis with client services to authorize time transfers and issuing invoices
• Review actual expenses incurred versus budget and notify client services of projects that have gone over budget and if time transfers need to be made.
• Follow up with client service to ensure purchase orders have been opened for all vendor expenses
• Prepare invoices and deliver to client services, or email directly if requested

Accounts Payable

• Help with vendor setup in the system as needed

Required Experience and Skills:

• Minimum of 1 years’ experience in a project accounting position, or have worked in a comparable role with a similar business model
• BS/BA degree in Accounting or Finance or equivalent
• Advanced knowledgeable with the following software programs: Microsoft Word, Excel, and computerized accounting systems
• Strong organizational skills.
• Effective oral and written communication skills.
• Strong interpersonal skills.
• Proficient financial and managerial skills.
• Ability to communicate effectively with all levels of staff.
• Ability to meet deadlines and handle pressure.
• Self-motivated with a positive and professional approach to management.
• Flexible and a good team player.

We are committed to equal employment opportunity regardless of race, colour, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender, gender identity or expression, or veteran status. We are proud to be an equal opportunity workplace.

Don't meet every job requirement? That's okay! Our company is dedicated to building a diverse, inclusive, and authentic workplace. If you're excited about this role, but your experience doesn't perfectly fit every qualification, we encourage you to apply anyway. You may be just the right person for this role or others.

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