Finance Assistant

S&P UK Ventilation Systems; England; On-site; GBP 18,000 - 28,000; Part time

Job summary

S&P UK Ventilation Systems is seeking an Accounts Assistant to provide reliable transactional finance and administrative support. You will handle supplier payments, customer debt collection and maintain financial records, supporting a responsive daily finance service.

The role is 22.5 hours per week with flexible pattern options. You will work closely with the finance team and UK leadership to ensure accuracy and timeliness in all financial processes.

Qualifications

• Previous transactional finance, accounts payable, accounts receivable or general accounts experience.
• Good numerical accuracy and attention to detail.
• Confident use of Microsoft Excel and finance systems.
• Ability to organise competing tasks and meet deadlines.
• Clear communication and a professional approach to queries.
• Ability to handle financial information discreetly.

Responsibilities

• Process purchase invoices accurately and in line with agreed controls.
• Match invoices to purchase orders and resolve discrepancies.
• Complete supplier statement reconciliations.
• Prepare payment runs and process approved supplier payments.
• Respond professionally to supplier queries.
• Undertake proactive credit control and follow up overdue balances.
• Maintain accurate customer account records.
• Allocate cash receipts promptly and accurately.
• Resolve payment discrepancies and account queries.
• Report aged debt and escalate material issues.
• Process employee expenses in line with policy.
• Manage the finance mailbox and resolve or direct queries.
• Maintain organised finance records and supporting documentation.
• Support bank, ledger and control account reconciliations.
• Assist with month end tasks and process improvements.

Skills

Transactional finance

Accounts payable

Accounts receivable

Excel proficiency

Attention to detail

Communication

Education

AAT qualification or current study

Tools

Microsoft Excel

Finance systems

Job description

Role Purpose

The Accounts Assistant will provide reliable transactional finance and administrative support, ensuring supplier payments, customer debt collection and financial records are processed accurately and on time. The role will help deliver a responsive and well-organised day-to-day finance service.

Working pattern:

This role is 22.5 hours week and can be flexible with your working pattern, please share your preferred pattern.

Key Responsibilities

Purchase Ledger & Supplier Support

• Process purchase invoices accurately and in line with agreed controls.


• Match invoices to purchase orders and resolve discrepancies.


• Complete supplier statement reconciliations.


• Prepare payment runs and process approved supplier payments.


• Respond professionally to supplier queries.

Credit Control & Customer Accounts

• Undertake proactive credit control and follow up overdue balances.


• Maintain accurate customer account records.


• Allocate cash receipts promptly and accurately.


• Resolve payment discrepancies and account queries.


• Report aged debt and escalates material issues.

Transactional Finance Administration

• Process employee expenses in line with policy.


• Manage the finance mailbox and resolve or direct queries.


• Maintain organised finance records and supporting documentation.


• Support bank, ledger and control account reconciliations.


• Assist with month end tasks and process improvements.

Key Relationships

• Commercial / FP&A Manager


• Finance colleagues


• UK leadership team and functional leaders


• Relevant Group finance stakeholders


• External customers, suppliers or professional advisers, as appropriate

Knowledge, Skills & Experience

Essential

• Previous transactional finance, accounts payable, accounts receivable or general accounts experience.


• Good numerical accuracy and attention to detail.


• Confident use of Microsoft Excel and finance systems.


• Ability to organise competing tasks and meet deadlines.


• Clear communication and a professional approach to queries.


• Ability to handle financial information discreetly.

Desirable

• Experience across purchase ledger and credit control.


• Experience within an SME, manufacturing, distribution or stock-led business.


• AAT qualification or current relevant study.


• Experience supporting month end processes and reconciliations.

Personal Capabilities

• Accurate, methodical and dependable.


• Proactive in following up queries and actions.


• Comfortable communicating with customers, suppliers and colleagues.


• Able to work independently and contribute positively to the team.


• Flexible and focused on responsive service.

Measures of Success

• Invoices and payments processed accurately and on time.


• Supplier and customer queries resolved promptly.


• Effective follow-up of overdue balances.


• Accurate cash allocation, expenses and account maintenance.


• Well managed finance mailbox and records.


• Reliable contribution to month end processes.