Finance Assistant

Prize Placements; City Of London; On-site; GBP 32,000 - 52,000; Full time

Job summary

Prize Placements is seeking a highly capable Accounts Payable and Receivable Specialist in London to manage billing, credit control, and supplier/payable workflows. You will ensure accurate processing, timely payments, and strong compliance with contract terms.

The role demands 2–3 years' experience in finance (AP/AR), proficiency in Microsoft Office and accounting software, and the ability to work independently while collaborating with teams across the business.

Qualifications

• 2–3 years in a Finance Assistant or similar role, ideally in AP.
• Proficient in Microsoft Office (Word, Excel, Outlook) and accounting software.
• Strong written and verbal communication; interacts at all levels.
• Excellent organisational and time-management skills; able to prioritise and meet deadlines.
• Independent and team-oriented; adaptable.

Responsibilities

• Manage billing, credit control, debt collection, and payment schedules.
• Handle supplier and subcontractor onboarding; maintain supplier accounts.
• Process supplier invoices and reconcile accounts; manage rebates and credit notes.
• Forecast and prepare supplier and subcontractor payments; resolve debit balances.
• Perform bank reconciliations; VAT and CIS returns; daily backups.
• Maintain CRM and reconcile with accounting software; review aged debtor/creditor reports.
• Handle ad hoc administrative tasks.

Skills

Attention to detail

Time management

Communication

Independence

Organisational skills

Tools

Microsoft Office

CRM system

Sage

Job description

My client are looking for a highly skilled and proactive Accounts Payable and Receivable Specialist with a proven track record in financial management. The ideal candidate will possess strong attention to detail, excellent time management skills, and the ability to work independently.

Key Responsibilities:

Sales Ledger:

• Manage billing, credit control, debt collection, and payment schedules.
• Handle client onboarding.
• Oversee retention payments and ensure compliance with contract terms.

Purchase Ledger:

• Process supplier and contractor invoices efficiently.
• Reconcile supplier accounts and resolve discrepancies promptly.
• Manage the supplier and subcontractor onboarding process.
• Pursue rebate schedules and credit notes.
• Forecast and Prepare supplier and subcontractor payment runs.
• Resolve accounts in debit balance and handle supplier invoice queries.
• Maintain the CRM system and reconcile with accounting software.
• Review aged debtor and creditor reports and take necessary actions.

Expenses:

• Process business expenses within accounting software.
• Other Responsibilities:
• Perform bank reconciliations, including PLEO & credit card accounts.
• Handle ad hoc administrative tasks as required.
• Perform daily backups of accounting system data.
• Complete VAT and CIS returns.
• Conduct nominal and tax code checks for financial reporting accuracy.
• Maintain project status accuracy in Sage.
• Manage intercompany cross charges.

Skills & Experience:

• Experience: Minimum of 2-3 years in a Finance Assistant or similar role, ideally in AP.
• Organisation: Excellent organisational and time management skills, with the ability to prioritise tasks, meet deadlines, and take initiative.
• Communication: Strong written and verbal communication skills, with the ability to interact at all levels both internally and externally.
• Attention to Detail: High level of accuracy and attention to detail across all tasks.
• Technology: Proficiency in Microsoft Office (Word, Excel, Outlook) and strong knowledge of accounting software.
• Adaptability: Ability to work both independently and as part of a team.