Finance and Office Manager

The Accountancy Recruiters Limited; Stafford; On-site; GBP 28,000 - 32,000; Full time

Benefits offered by this job

Flexible hours: 20–40 per week

Competitive salary £28,000–£32,000 (F

Job summary

The Accountancy Recruiters Limited is seeking an organised Accounts Assistant to support a busy finance team in a family-run soft fruit business in the UK. The role focuses on maintaining financial records in Xero across purchase and sales ledgers, banking and general bookkeeping for multiple entities.

You will process invoices, manage payments, VAT returns and year-end accounts while ensuring accuracy and timely reporting in a high-volume environment.

Qualifications

• Five years’ experience in a bookkeeping or finance role.
• Strong knowledge of double-entry bookkeeping and accounting principles.
• Experience with reconciliations, VAT returns and multi-entity accounts.
• Confident using Xero, including bank feeds and digital transactions.
• Good Excel skills, including formulas and lookups.
• Excellent accuracy, organisation and attention to detail.
• Ability to prioritise deadlines and work independently.
• Understanding of Making Tax Digital.
• AAT qualification or progress towards accounting qualification.
• Experience in agriculture, horticulture or seasonal businesses.

Responsibilities

• Process supplier invoices and maintain the purchase ledger.
• Prepare weekly payment runs and reconcile supplier statements.
• Raise customer invoices and credit notes.
• Record incoming payments and carry out credit control.
• Reconcile bank accounts, credit cards and general ledger records.
• Process accounts for separate company entities.
• Assist with VAT returns, financial reports and year-end accounts.
• Support audits, external accountants and general finance administration.
• Follow internal processes to maintain accurate financial records.

Skills

Xero

Double-entry bookkeeping

VAT returns

Accounts payable/receivable

Multi-entity accounting

Excel formulas/lookups

Making Tax Digital

AAT qualification/in progress

Attention to detail

Independent prioritisation

Education

AAT qualification or progress towards accounting qualification

Tools

Xero

Excel

Job description

We're recuriting for a family-run soft fruit business operating in a fast-paced, seasonal environment. We are looking for an organised, accurate and reliable Accounts Assistant to support the Finance team.

You will maintain fin;ancial records in Xero across purchase and sales ledgers, banking and general bookkeeping. You will also manage transactions for separate company entities, ensuring records are correctly coded and reconciled.

Key responsibilities:

• Process supplier invoices and maintain the purchase ledger.
• Prepare weekly payment runs and reconcile supplier statements.
• Raise customer invoices and credit notes.
• Record incoming payments and carry out credit control.
• Reconcile bank accounts, credit cards and general ledger records.
• Process accounts for separate company entities.
• Assist with VAT returns, financial reports and year-end accounts.
• Support audits, external accountants and general finance administration.
• Follow internal processes to maintain accurate financial records.

What we are looking for:

• At least five years’ experience in a similar bookkeeping or finance role.
• Strong knowledge of double-entry bookkeeping and accounting principles.
• Experience with reconciliations, VAT returns and multi-entity accounts.
• Confident using Xero, including bank feeds and digital transactions.
• Good Excel skills, including formulas and lookups.
• Excellent accuracy, organisation and attention to detail.
• Ability to prioritise deadlines and work independently.
• Strong communication skills and a discreet, professional approach.
• Understanding of Making Tax Digital.
• AAT qualification or progress towards an accounting qualification.
• Experience in agriculture, horticulture or another seasonal business.
• Experience in a high-volume finance environment.

What we offer:

• Part-time or full-time hours, between 20 - 40 hours per week.
• Salary of £28,000 to £32,000 full-time equivalent.
• A friendly and supportive working environment.
• Experience within an established, high-volume agricultural business.
• Direct involvement in supporting the Finance Manager and Directors.