Finance and Office Manager

SF Partners; Nottingham; On-site; GBP 41,000 - 50,000; Full time

Job summary

SF Recruitment in Nottingham is seeking an experienced Office & Finance Manager to cover a maternity leave in a small, hands-on environment. You will own day-to-day bookkeeping and finance activities while supporting the smooth running of the office.

The role combines finance responsibilities with general office administration, HR support and supplier costings. It is office-based, with standard hours and a fixed-term contract of about 11 months.

Qualifications

• Recent bookkeeping experience, including purchase & sales ledgers
• Proficient in Sage 50 Accounts
• Excellent Excel skills and analytical mindset
• Strong organisational and time management abilities
• Ability to manage multiple priorities and meet deadlines
• Proactive and hands-on approach to office/bookkeeping tasks
• Experience supporting payroll and general HR/admin tasks

Responsibilities

• Act as sole bookkeeper for the business and manage day-to-day accounts
• Process purchase and sales invoices, reconciliations and payments
• Produce reports (sales, cash flow, profitability) and manage fixed assets
• Support weekly payroll processes and queries
• Provide office and admin support to the Director and team
• Coordinate meetings, travel, and supplier costings
• Maintain HR/admin records and recruitment administration

Skills

Excel

Organisational skills

Time management

Attention to detail

Communication skills

Proactive & hands-on

Multitasking

Tools

Sage 50 Accounts

Job description

SF Recruitment are currently recruiting for an experienced Office & Finance Manager to join a well-established Nottingham business on a maternity cover contract.

Salary: Up to £45,000pa DOE

Contract: Fixed-term maternity cover - approximately 11 months

Location: Nottingham

Working pattern: 4 or 5 days per week considered

Hours: 8:00am-4:30pm, with a 30-minute lunch break

Working arrangement: Fully office-based

This is a varied, hands-on role where you will take responsibility for the day-to-day bookkeeping and finance activities, whilst also supporting with the general running of the office. Working within a small business environment, this would suit someone who enjoys variety and is happy to take ownership of a broad range of responsibilities.

The role will include:

Finance & Bookkeeping

• Acting as the sole bookkeeper for the business
• Processing purchase and sales invoices
• Bank and credit card reconciliations
• Managing payment runs
• Credit control and debt chasing
• Processing employee expenses
• Maintaining the Director's Loan Account
• Producing reports including sales, cash flow and project profitability
• Managing fixed assets and depreciation
• Posting journals

Payroll Support

• Processing weekly workshop timesheets
• Monitoring and recording overtime
• Posting relevant payroll journals
• Supporting with employee payroll queries

Office & Business Support

• Providing day-to-day support to the Director
• Arranging meetings and coordinating diaries
• Supporting with quotations and customer queries
• Checking supplier costs and supporting with project costings
• Booking travel and accommodation
• Managing office supplies and general administration
• Coordinating company vehicle servicing, MOTs and insurance renewals

HR & Administration

• Preparing starter and employee paperwork
• Maintaining holiday, absence and lateness records
• Taking notes during meetings and maintaining employee records
• Supporting with recruitment administration
• Assisting with Health & Safety administration, including chasing documentation and arranging training

About you:

The successful candidate will have previous experience within a broad bookkeeping or finance role and will be comfortable taking responsibility for the day-to-day accounts of a business.

You will ideally have:

• Previous bookkeeping experience, including purchase ledger, sales ledger and reconciliations
• Recent experience using Sage 50 Accounts
• Good Microsoft Excel skills
• Strong organisational and time management skills
• Excellent attention to detail
• The ability to manage multiple priorities
• Good communication skills
• A proactive and hands-on approach

This role would suit someone who has previously worked as a Bookkeeper, Accounts Manager, Finance & Office Manager or within a broad standalone finance position and enjoys working within a small business where no two days are the same.