Finance and Office Administrator

IPH Fire Solutions; Lancashire; On-site; GBP 25,000 - 27,000; Full time

Benefits offered by this job

Private health insurance

Life insurance

Employee Assistance Program

Pension scheme

Annual leave + bank holidays

Job summary

IPH Fire Solutions Ltd, part of the rapidly expanding Ranger Fire & Security Group, is seeking an experienced Office Administrator to join our Haslingden team on a 6-month fixed-term contract, with the potential to become permanent for the right candidate.

This hands-on role supports the day-to-day operations of the business, with duties in payroll, invoicing, purchasing and compliance, using Xero and Simpro, and provides essential admin support to finance and operations.

Qualifications

• Previous experience in an office administration role.
• Strong working knowledge of Xero and Simpro.
• Payroll processing experience.
• Experience with invoicing, purchasing, and financial administration.
• Excellent organisational and time-management skills.
• High attention to detail and accuracy.
• Strong communication and interpersonal skills.
• Proficiency in Microsoft Office applications.

Responsibilities

• Processing and managing weekly/monthly payroll.
• Raising and processing customer invoices.
• Managing and maintaining BSI and compliance documentation.
• Setting up and maintaining new supplier and subcontractor accounts.
• Assisting with end-of-month reporting and group reporting requirements.
• Processing purchase orders, supplier invoices, and purchasing activities.
• Supporting finance and operational teams with administrative tasks.
• Ensuring accurate record keeping and data management within Xero and Simpro.
• Handling general office administration duties.

Skills

Payroll processing

Xero

Simpro

Invoicing

Purchasing

Microsoft Office

Data management

Communication skills

Tools

Xero

Simpro

Job description

Finance and Office Administrator (6-Month Fixed-Term Contract with Potential for Permanent Position)

Location: IPH Fire Solutions Ltd
Part of the Ranger Fire & Security Group one of the UK's fastest-growing fire and security businesses

Office based: Haslingden, Lancashire

About the Role

IPH Fire Solutions Ltd, part of the rapidly expanding Ranger Fire & Security Group, is seeking an experienced and highly organised Office Administrator to join our team on a 6-month fixed-term contract, with the potential to become a permanent position for the right candidate.

This is a varied and hands-on role that will play a key part in supporting the day-to-day operations of the business. The successful candidate will have strong administrative experience and be confident using Xero and Simpro, with experience in payroll, invoicing, purchasing, and compliance documentation.

Key Responsibilities

• Processing and managing weekly/monthly payroll
• Raising and processing customer invoices
• Managing and maintaining BSI and compliance documentation
• Setting up and maintaining new supplier and subcontractor accounts
• Assisting with end-of-month (EOM) reporting and group reporting requirements
• Processing purchase orders, supplier invoices, and purchasing activities
• Supporting finance and operational teams with administrative tasks
• Ensuring accurate record keeping and data management within Xero and Simpro
• Handling general office administration duties
• Providing support to management and wider business operations as required

Essential Requirements

• Previous experience in an office administration role
• Strong working knowledge of Xero and Simpro
• Payroll processing experience
• Experience with invoicing, purchasing, and financial administration
• Excellent organisational and time-management skills
• High attention to detail and accuracy
• Strong communication and interpersonal skills
• Proficiency in Microsoft Office applications

Desirable Skills

• Experience working within the fire, security, construction, or service industries
• Knowledge of BSI standards and compliance processes
• Experience preparing management or group reporting information

What We Offer

• Opportunity to join a growing and ambitious organisation
• Supportive and professional working environment
• Exposure to a fast-paced and expanding business
• Potential for the role to become a permanent position
• Competitive salary, dependent on experience

Benefits:

Salary £24,888K - £26,924K based on experience

Pension scheme and employee benefits

Private health insurance

Life insurance

Employee Assistance Program

25 days annual leave + bank holidays (option to buy additional days)

Clear career progression within a fast-growing Group

Supportive, collaborative team culture

Equal Opportunities Statement

As an equal opportunities employer, RangerFS is committed to the equal treatment of all current and prospective employees and does not condone discrimination on the basis of age, disability, sex, sexual orientation, pregnancy and maternity, race or ethnicity, religion or belief, gender identity, or marriage and civil partnership. We aspire to have a diverse and inclusive workplace and strongly encourage suitably qualified applicants from a wide range of backgrounds to apply and join Ranger.

If you are a motivated and organised administrator looking to join a successful and growing company, we'd love to hear from you.

IPH Fire Solutions Ltd is proud to be part of the Ranger Fire & Security Group.