Finance and Health and Safety Admin Assistant

Drayton Community Primary School; West Boldon; In loco; GBP 23.000 - 29.000; Tempo pieno

Vantaggi offerti da questo lavoro

Supportive leadership

Office team

Creative work environment

Descrizione del lavoro

Drayton Community Primary School is seeking a Finance and Health and Safety Admin Assistant to join the school office. The role focuses on financial operations, invoicing, payments, and maintaining health and safety administration and compliance.

You will also greet visitors, support staff, and help ensure smooth day-to-day running of the school during term time. A reliable, organized and proactive approach is essential.

Competenze

• Reliable and organised individual
• Proactive approach to admin tasks
• Ability to manage multiple responsibilities

Mansioni

• Finance: raise purchase orders, approve invoices, reconcile payments
• Health & Safety: oversee compliance database and risk assessments
• General: front-of-house support, assist Headteacher and Office Manager with admin tasks
• Maintenance: report hazards, liaise with contractors, ensure safe working practices

Conoscenze

Reliability

Organization

Proactivity

Descrizione del lavoro

Finance and Health and Safety Admin Assistant

Full-time | Term Time Only | Required from as soon as possible

Salary: Grade 4.4, £26017 per annum (Term Time only £21,997)

Location: Drayton Community Primary School, near Abingdon, South Oxfordshire

We are seeking a reliable, organised, and proactive individual to join our friendly school team. The successful candidate will play a key part in financial operations by paying and reconciling invoices, as well as overseeing Health and Safety administration and compliance. Beyond these duties, you will help provide a warm welcome to pupils, parents, and visitors, and to ensure the smooth and efficient day-to-day running of the school.

About Us

Drayton Community Primary School is a welcoming, one-form entry school situated just outside Abingdon in South Oxfordshire, with excellent transport links to the A34/M4, Oxford, Didcot, Wallingford and Wantage. We are proud of our strong community spirit, with an active parent group (FODSA), a dedicated team of staff, and children who are eager to learn and take pride in their achievements.

What We Offer

• A supportive and ambitious leadership team committed to staff wellbeing and professional growth
• A dedicated office team that contributes to and supports all aspects of the school
• A creative, inclusive environment where your voice is valued.

Key Responsibilities:

Finance Administrative Duties:

• Raise purchase orders, seek approval and oversee payment of all invoices.
• Check receipt of goods and help to maintain our purchase tracker.
• Manage office supplies, placing orders as needed and delivering goods around the school.

Health & Safety Admin Support:

• Oversee the schools compliance and health and safety database and records, ensuring they are up-to-date at all times.
• Manage, monitor and maintain a risk assessment database.
• Overseeing staff training requirements under health and safety.
• Conduct regular Health & Safety checks (e.g. fire alarm tests, monitoring lighting, heating and security systems and reporting any faults).
• Conduct regular inspections of school facilities to identify and address maintenance needs.
• Carry out minor maintenance tasks (e.g. unblocking toilets/sinks, mopping and clearing spillages and floors. Maintaining an overall tidy environment, keeping clear pathways to exits.
• Report any damages or safety hazards in a timely manner and liaising with external contractors for repairs, alongside the Office Manager.
• Adhere to health and safety regulations, ensuring safe working practices are followed at all times.
• Work collaboratively with teachers, staff, and administration to support the overall upkeep of the school environment.

General Duties/Support Role:

• Provide support to front-of-house reception services - greeting visitors, answering calls, handling enquiries. Knowledge of essential front-of-house duties in times of absence.
• Support the Headteacher and Office Manager with administrative tasks, correspondence, and photocopying as required.
• Handle first aid incidents and maintain medical records (training provided if necessary).
• Team support with setting up rooms and providing meet/greet for events and school activities.
• Covering duties as required such as gate duty (morning/afternoon), lunch duty or occasionally wraparound care absences.
• Assist in emergency situations as directed by the Office Manager or Senior Leadership Team.