Finance and Contracts Administration Assistant

Confidential; Greater London; On-site; GBP 27,000 - 33,000; Full time

Benefits offered by this job

23 days holiday

Bank holidays

Package

Job summary

Confidential in Central London is seeking a Finance and Contracts Administration Assistant to join our finance team. This role blends bookkeeping, expenses processing, supplier payments and payroll coordination with project cost tracking.

You will support the Finance Manager, liaise with engineers and clients, assist with month-end tasks and budgeting. AAT level 1-2 and Sage 50/Excel skills are advantageous; commuting distance to Central London is essential. Salary 30,000 plus package.

Qualifications

• Financial administration or accounting experience.
• Proficient IT skills with Word, Excel, Outlook; Sage 50 beneficial.
• Excellent attention to detail and ability to liaise with engineers, clients, and management.

Responsibilities

• Manage day-to-day bookkeeping (sales, purchases, bank reconciliations, journals).
• Process and check expenses claims.
• Support accounts payable and receivable, supplier payments, staff expenses, and payroll coordination.
• Work with project and service managers to track costs, revenue, WIP.
• Assist with budgeting, forecasting, and identifying cost-saving opportunities.
• Create purchase orders and sales invoices related to maintenance contracts.
• Support the Finance Manager with month end tasks.

Skills

Attention to detail

Proactive

Stakeholder liaison

Education

AAT Level 1 or 2

Tools

Sage 50

Excel

Word

Outlook

Job description

Finance and Contracts Administration Assistant

Location: Central London Office

Salary: 30,000

• 23 days holiday
• bank holidays
• package

A leading Mechanical and Electrical Installation and Maintenance contractor specialising in full HVAC/ Mechanical and Electrical support is seeking a dynamic Finance and Contracts Administration Assistant. This role combines facilities helpdesk coordination with financial and administrative management, supporting both the Finance Manager, Managing Director and senior leadership team in ensuring smooth operational and financial performance.

Key Responsibilities

Finance & Administration Assistant

• Manage day-to-day bookkeeping (sales, purchases, bank reconciliations, journals).
• Process and check expenses claims
• Support accounts payable and receivable, supplier payments, staff expenses, and payroll coordination.
• Work with project and service managers to track costs, revenue, WIP.
• Assist with budgeting, forecasting, and identifying cost-saving opportunities.
• Create purchase orders and sales invoices related to maintenance contracts.
• Support the Finance Manager with month end tasks

Required Skills & Experience

• Financial administration or accounting experience (AAT/ level 1 or 2 is advantageous).
• Strong IT skills including Word, Excel, Outlook, and accounting Sage 50 would be a benefit
• Excellent attention to detail, proactive approach, and ability to liaise confidently with engineers, clients, and senior management.
• Based within commuting distance of Central London

We are committed to attracting and providing a diverse workforce that reflects the communities in which our clients and stakeholders operate, helping to facilitate an environment that enables everyone to fulfil their potential.