Finance Administrator

KMK Recruitment; Greater London; Hybrid; GBP 29,000 - 34,000; Full time

Benefits offered by this job

Hybrid work model

Job summary

KMK Recruitment is seeking a meticulous Property Payments Administrator to join the Property Finance team. You will handle payment processing, purchase orders and supplier administration across a large international retail portfolio, ensuring accuracy and timely financial reporting.

The role requires experience in finance administration, accounts payable or property admin, with strong Excel skills and a collaborative, detail-focused mindset.

Qualifications

• Experience in finance administration, accounts payable or related admin roles.
• Strong understanding of invoice processing and purchase order administration.
• Excellent organisational skills with the ability to manage multiple deadlines.
• High attention to detail and accuracy in financial records.
• Proficiency with Excel and MS Office tools.
• Good communication and relationship-building skills.

Responsibilities

• Support the administration of property finance activities across the portfolio.
• Process rent, service charges, insurance costs, property taxes and lease-related payments.
• Prepare finance trackers, schedules and reports.
• Raise purchase requisitions and manage purchase orders.
• Coordinate supplier set-up and bank detail amendments.
• Monitor invoice approvals and follow up on outstanding items.
• Maintain accurate records across systems and aid audits.
• Assist with monthly reporting and KPI information.
• Contribute to finance systems improvements and process enhancements.

Skills

Finance administration

Accounts payable

Procurement

Property administration

Invoice processing

Purchase orders

Excel

Communication

Teamwork

Finance systems

Tools

MS Office

Job description

Hybrid Working: 4 Days Office / 1 Day Home

An exciting opportunity has arisen for a highly organised and detail-oriented Property Payments Administrator to join a busy Property Finance team supporting a large international retail property portfolio of a world renown high street retailer. This role is ideal for someone with experience in finance administration, accounts payable, procurement, or property administration who enjoys working in a fast-paced environment and managing multiple priorities.

The Role

As Property Payments Administrator, you will provide essential administrative and operational support across a large-scale property portfolio, ensuring the smooth delivery of day-to-day finance activities. Working closely with finance, procurement and property teams, you will play a key role in payment processing, purchase order management, supplier administration and financial record keeping.

Key Responsibilities

• Support the administration of property finance activities across an extensive international property portfolio.
• Assist with the processing of rent, service charges, insurance costs, property taxes and other lease-related payments.
• Prepare and maintain finance trackers, schedules and operational reports.
• Raise purchase requisitions and assist in the creation, monitoring and closure of purchase orders.
• Coordinate supplier set-up requests, bank detail amendments and landlord or managing agent updates.
• Monitor invoice approval workflows and follow up on outstanding approvals.
• Maintain accurate finance records and documentation across internal systems.
• Prepare supporting documentation for payments, reconciliations and audits.
• Respond to finance and payment queries, escalating complex issues where necessary.
• Support monthly reporting by preparing expenditure summaries and KPI information.
• Assist with finance projects, system improvements and process enhancement initiatives.
• Ensure all activities comply with company financial controls, governance requirements and established processes.

About You

You will be a proactive and organised professional with excellent attention to detail and a strong administrative background.

• Experience within finance administration, accounts payable, procurement or a similar administrative role.
• Good understanding of invoice processing and purchase order administration.
• Strong organisational skills with the ability to manage multiple deadlines.
• Excellent attention to detail and accuracy.
• Good working knowledge of Microsoft Office, particularly Excel.
• Strong communication and relationship-building skills.
• Ability to work effectively both independently and as part of a team.
• Experience within a property, retail or multi-site business environment.
• Exposure to finance systems and supplier management processes.

What's on Offer?

• Salary of £29,000 - £34,000 depending on experience.
• Hybrid working with 4 days in the office and 1 day working from home.
• Opportunity to join a well-established and highly successful international business.
• Exposure to a broad range of property finance and payment processes within a dynamic environment.

If you are an organised administrator with finance experience and a keen eye for detail, we'd love to hear from you.