Finance Administrator

Derby And Burton Hospitals Charity; East Midlands; On-site; GBP 28,000 - 42,000; Full time

Job summary

Derby and Burton Hospitals Charity is seeking a proactive Finance Assistant to support charitable funds administration within the Finance Team. You will process grant applications, income and expenditure, invoicing, and supplier payments using Unit 4 and Beacon GMS, with strong MS Office skills.

The role emphasizes customer service, stakeholder liaison across fundholders, donors, and staff, and assisting with year-end data for internal and external audits.

Qualifications

• Experience in finance administration within a charity or public sector setting is preferred.
• Strong customer service focus with ability to build relationships with fundholders, donors and staff.
• Proficiency with Unit 4 and Beacon GMS for grant and fund management.

Responsibilities

• Monitor and process charitable fund applications and related income/expenditure.
• Generate purchase orders in the general ledger and ensure correct coding of charitable fund orders.
• Process payments and perform bank reconciliations for charity funds; upload journals and budgets as required.
• Support assessments and administration of charitable fund applications to ensure timely decisions and accurate records.
• Carry out general clerical duties (filing/scanning) and assist with year-end data for audits.

Skills

Customer service

Communication skills

Finance administration

Tools

Unit 4

Beacon GMS

MS Office

Job description

Full job pack available via: https://bit.ly/4e0lMja

Company Description

Derby and Burton Hospitals Charity is a registered Charity (registration number 1218561) and partners with The University Hospitals of Derby and Burton NHS Foundation Trust to provide exceptional care together. Our charity, which includes the Air Arts team, aims to achieve this through supporting staff to care for patients in safe, high-quality environments, using the latest equipment, technology and learning and contributing to the future of health through a commitment to research and development. The charity provides a public benefit to the patients it serves and the staff who support and treat our patients. The charity is aware that its role is not to replace or subsidise NHS healthcare, but to complement and enhance it. In November 2026, the charity became a Charitable Incorporated Organisation (CIO).

Role Description

The postholder is required to work as part of the Charity Finance Team reporting to the Financial Services Manager. Support the effective administration of charitable funds by processing grant applications, income and expenditure transactions, bank reconciliations and Faster Payments. The role is also responsible for processing invoices, raising purchase requisitions and providing a high standard of administrative support across the Charity. The post holder will work primarily with two core systems: Unit 4, the Charity's financial ledger system, and Beacon GMS, the Grant Management System, ensuring accurate and timely financial and grant management processes. The post holder will also use standard MS Office packages. The role requires a strong customer service focus, building positive relationships with fundholders, donors, beneficiaries, suppliers and colleagues, and delivering a professional, responsive and solutions-focused service that ensures enquiries are handled efficiently and resolved promptly. The post holder, will, promote best practice, and help ensure consistency, accuracy and compliance across all areas of work.

Key Result Areas

This role is required to monitor the processing of finance applications from Fund Partners and staff across the Trust for the use of Charitable Funds. Liaise with Fund Partners and applicants' staff across the Trust; both clinical and non- clinical, regarding queries on applications for the use of Charitable Funds.

Ensure that the purchase orders are generated in the general ledger system and where relevant, ensure that all charitable fund orders via Procurement are correctly coded. Process payments through the Charity bank accounts and undertake reconciliations of the cash books and cash flow.

Process income and expenditure transactions. Upload journals and budgets when required, as directed by the Financial Services Manager.

Support the assessment, processing and administration of charitable fund applications, liaising with applicants and Fund Partners as required to ensure timely decisions, accurate record-keeping and compliance with Charity governance and financial procedures.

Carry out general clerical duties, including filing and scanning, to support the day-to-day administration of the department. Review charitable fund system processes and procedures, making changes where appropriate to meet users' needs efficiently. Incorporate best practice and regulatory changes.

The post holder must demonstrate strong communication and interpersonal skills and be able to respond effectively to enquiries by telephone, email and face to face. They will deliver a professional, responsive and customer-focused service, building positive relationships with internal and external stakeholders and ensuring a high standard of support at all times.

The post holder must demonstrate strong communication and interpersonal skills and be able to respond effectively to enquiries by telephone, email and face to face. They will deliver a professional, responsive and customer-focused service, building positive relationships with internal and external stakeholders and ensuring a high standard of support at all times. Support the Charity by gathering data for internal and external auditors at the financial year end.

The closing date for applications is 5pm on Friday 13th November 2026.

If you are shortlisted, you will be invited to an in-person interview, which will include a test, on Thursday 26 November 2026.