Assistant Financial Accountant – Income and Charitable Funds

NHS Jobs; Basingstoke; Sur place; GBP 32 000 - 42 000; Plein temps

Résumé du poste

Hampshire Hospitals NHS Foundation Trust seeks an Assistant Financial Accountant – Income and Charitable Funds to join the Finance team. You will manage sales ledger, income collection and charitable posting, ensuring accurate coding, appropriate approvals and timely month-end processes.

You will also prepare charity reconciliations, assist year-end work, monitor debt, and support the rollout of Oracle Fusion with data validation and testing, while maintaining clear records and audit trails.

Responsabilités

• Manage sales ledger, income collection and charitable posting with accurate coding and timely month-end processes.
• Provide advice on invoicing requirements, income coding, debt recovery and supporting documentation.
• Prepare reconciliations for charity bank, investment, control and intercompany balances and assist with year-end working papers.

Description du poste

Assistant Financial Accountant – Income and Charitable Funds

Sales Ledger and Income Collection Raise and process sales orders across the Trust and Charity ledgers, ensuring requests are complete, accurately coded, appropriately authorised and supported by the required customer information and documentation. Liaise with NHS Shared Business Services (SBS), budget holders and operational teams to resolve customer setup, invoicing, coding, contact and system-related issues. Monitor debt recovery and dunning activity, maintain clear records of follow-up actions, and escalate overdue balances, disputes, non-responses and service issues within agreed timescales. Investigate outstanding credit memos and unresolved ledger items, obtaining the information and approvals required to complete corrective action. Provide advice and guidance to budget holders and operational teams on invoicing requirements, income coding, debt recovery and supporting documentation. Proactively review and progress aged debt, working with relevant stakeholders to resolve outstanding balances and support achievement of the Trusts debtor performance targets. Identify recurring issues and recommend improvements to income collection controls, procedures, system configuration and reporting. Charitable Funds Accounting Monitor the Charity finance mailbox and respond to routine enquiries from the fundraising team, fund managers, suppliers and other stakeholders. Process and post charitable income, expenditure, journals and other transactions accurately and within agreed deadlines. Complete the monthly close for Hampshire Hospitals Charity and produce accurate monthly management accounts and reports, including review of transactions, balances and material variances, for distribution to the fundraising team and fund managers. Prepare reconciliations for charity bank, investment, control and intercompany balances, investigating differences and escalating unresolved items. Maintain charity funds, authorised signatory records, distribution lists and accounting system data. Prepare VAT exemption certificates for eligible charity purchases in accordance with agreed procedures and seek advice on non-routine cases. Assist with year-end charitable funds working papers, statutory accounts support, audit evidence and responses to internal and external audit queries. Financial Controls, Systems and Team Support Contribute to the successful implementation of Oracle Fusion by supporting data preparation and validation, system and user-acceptance testing, process readiness, issue identification and escalation, procedure documentation, user guidance, transition activities and go-live support. Maintain accurate records, clear handovers and supporting documentation to ensure continuity of service. Follow Standing Financial Instructions, Trust policies, charity procedures and audit requirements, highlighting control weaknesses or recurring issues. Contribute to process improvement, system development and documentation of working procedures across the roles areas.

Hampshire Hospitals NHS Foundation Trust