Assistant Financial Accountant – Income and Charitable Funds

Hampshire Hospitals NHS Foundation Trust; Basingstoke; On-site; GBP 32,000 - 39,000; Part time

Job summary

Hampshire Hospitals NHS Foundation Trust is seeking an Assistant Financial Accountant – Income and Charitable Funds to support the Trust’s income, charitable funds and sales ledger activities from Basingstoke. The role covers processing sales orders, debt recovery, reconciliations and management reporting.

The successful candidate will work across income collection and Hampshire Hospitals Charity, handling day-to-day accounting, month-end closes and audit queries with a focus on accuracy and

Responsibilities

• Provide operational and accounting support across sales ledger, income collection and Hampshire Hospitals Charity functions.
• Process sales orders, support debt recovery and credit memo activity, analyse aged debt and income collection performance.
• Undertake day-to-day and month-end accounting for charitable funds, including processing income and expenditure, reconciliations and reports.
• Maintain audit trails and support year-end accounts and audits.

Job description

Assistant Financial Accountant – Income and Charitable Funds

Company: Hampshire Hospitals NHS Foundation Trust

Salary: £32,073 - £39,043 per annum

Hours: Full-time

Location: Basingstoke, RG24 9NA

Job type: Contract

Posting date: 23 Oct 2026

Closing date: 22 Nov 2026

A Vacancy at Hampshire Hospitals NHS Foundation Trust.

At Hampshire Hospitals NHS Foundation Trust, patient care is at the heart of everything we do.

The post holder will provide operational and accounting support across the Trust’s sales ledger, income collection and Hampshire Hospitals Charity functions. They will process sales orders, support debt recovery and credit memo activity, analyse aged debt and income collection performance, maintain accurate customer and transaction records, and contribute to effective financial control and reporting.

The post holder will undertake day-to-day and month-end accounting for charitable funds, including processing income and expenditure, preparing reconciliations, maintaining fund and authorised signatory records, producing monthly management accounts and reports, responding to finance enquiries, and supporting year-end accounts and audit requirements.

The role requires a well-organised and customer-focused individual who can manage competing deadlines, investigate and resolve queries, apply financial controls and maintain clear audit trails across both areas.

Sales Ledger and Income Collection

• Process accurate and authorised Trust sales orders, resolving customer, coding, invoicing and system queries with relevant teams.
• Monitor and progress aged debt, disputes, credit memos and unresolved ledger items, escalating issues and supporting debtor performance targets.
• Provide guidance and identify improvements to income collection processes, controls, systems and reporting.
• Raise and process sales orders across the Trust and Charity ledgers, ensuring requests are complete, accurately coded, appropriately authorised and supported by the required customer information and documentation.
• Liaise with NHS Shared Business Services (SBS), budget holders and operational teams to resolve customer setup, invoicing, coding, contact and system-related issues.
• Monitor debt recovery and dunning activity, maintain clear records of follow-up actions, and evolve overdue balances, disputes, non-responses and service issues within agreed timescales.
• Investigate outstanding credit memos and unresolved ledger items, obtaining the information and approvals required to complete corrective action.
• Provide advice and guidance to budget holders and operational teams on invoicing requirements, income coding, debt recovery and supporting documentation.
• Proactively review and progress aged debt, working with relevant stakeholders to resolve outstanding balances and support achievement of the Trust’s debtor performance targets.
• Identify recurring issues and recommend improvements to income collection controls, procedures, system configuration and reporting.

Charitable Funds Accounting

• Process charitable income, expenditure, journals and finance enquiries, maintaining accurate fund, signatory and accounting records.
• Complete the month end close, prepare management accounts and complete monthly reconciliations, investigating variances and differences.
• Prepare VAT exemption certificates.
• Support the year-end accounts and audit with working papers, evidence and query responses.
• Monitor the Charity finance mailbox and respond to routine enquiries from the fundraising team, fund managers, suppliers and other stakeholders.
• Process and post charitable income, expenditure, journals and other transactions accurately and within agreed deadlines.
• Complete the monthly close for Hampshire Hospitals Charity and produce accurate monthly management accounts and reports, including review of transactions, balances and material variances, for distribution to the fundraising team and fund managers.
• Prepare reconciliations for charity bank, investment, control and intercompany balances, investigating differences and escalating unresolved items.
• Maintain charity funds, authorised signatory records, distribution lists and accounting system data.
• Prepare VAT exemption certificates for eligible charity purchases in accordance with agreed procedures and seek advice on non-routine cases.
• Assist with year-end charitable funds working papers, statutory accounts support, audit evidence and responses to internal and external audit queries.

Financial Controls, Systems and Team Support

• Support Oracle Fusion implementation through data validation, testing, documentation, user guidance and go-live activity.
• Maintain effective records, handovers, procedures and audit trails, working within Trust and Charity financial controls and contributing to service improvements.
• Follow Standing Financial Instructions, Trust policies, charity procedures and audit requirements, highlighting control weaknesses or recurring issues.
• Contribute to process improvement, system development and documentation of working procedures across the role’s areas.

Our vision is to provide outstanding care for every patient. Patient care is at the heart of what we do at our three sites: Basingstoke and North Hampshire Hospital, Royal Hampshire County Hospital in Winchester and Andover War Memorial Hospital. Hampshire Hospitals NHS Foundation Trust provides medical and surgical services to a population of approximately 600,000 people across Hampshire and parts of West Berkshire.

Our cultural ambition is to have a culture that places people at the heart of all we do, where we all belong, and where learning, improvement and excellence thrive.

We provide specialist services to people across the UK and internationally. We are one of only two centres in the UK treating pseudomyxoma peritonei (a rare form of abdominal cancer) and we are leaders in the field of tertiary liver cancer and colorectal cancer.

The trust employs more than 9,000 staff and has a turnover of over £500 million a year. As a Foundation Trust, we are directly accountable to our members through the governors. The Council of Governors represent the interests of their constituencies and influence the future plans of the Foundation Trust.

Your Next Career Move Made Easier:

We understand relocating can be a big step. Hampshire Hospitals may be able to provide accommodation options for successful candidates, depending on availability. If this something you would like to explore please contactSouthern Housingon 02080 360017

This advert closes on Monday 9 Nov 2026

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About Disability Confident Disability Confident is a government scheme. It encourages employers to recruit and retain disabled people and those with long term health conditions.