Finance Administrator

Routes To Work South; Bothwell; Hybrid; GBP 24,000 - 32,000; Full time

Job summary

Routes To Work South is seeking a Finance Administration Support role in Bothwell. You will join a small two-person team handling day-to-day finance administration, invoicing preparation, PO management and cost reporting. The job requires accuracy, reliability and good communication with customers and partners.

Responsibilities include reviewing consignments, raising orders, updating reports and resolving finance queries while maintaining clear records and meeting deadlines in a busy environment.

Qualifications

• Previous finance administration or invoicing experience preferred.
• Strong numerical accuracy and attention to detail.
• Proficient in Microsoft Excel and Outlook.
• Able to learn transport management and finance systems.
• Clear written and verbal communication.

Responsibilities

• Review consignments and check rates before invoicing.
• Prepare consignments for invoicing in company systems.
• Raise customer and partner purchase orders where required.
• Produce and update cost reports and ensure data accuracy.
• Respond to finance queries from customers, partners and internal teams.
• Maintain accurate invoice, purchase order and cost records.
• Collaborate with the two-person Finance Administration team to meet deadlines.

Skills

Attention to detail

Numerical accuracy

Microsoft Excel

Outlook

Time management

Communication skills

Independent working

Tools

Excel

Outlook

Job description

Job Specifics

• Reference No: LO437
• Location: Bothwell
• Hours: Full Time (9am-5pm Mon-Fri)
• Salary: D.O.E
• Closing Date: Friday 13th November 2026
• Why should you apply for this role: Well established company offering stability and career progression.

Job Overview

To provide accurate, timely and professional finance administration support as part of a two-person team responsible for the day-to-day finance administration function. The role supports the preparation of consignments ready for invoicing, customer and partner purchase orders, cost reporting and the resolution of finance queries, ensuring accurate records and effective communication with customers, partners and internal teams.

Main Duties & Responsibilities

Key Tasks

• Review completed consignments and check rates, charges, references and supporting paperwork before invoicing
• Prepare consignments for invoicing on the relevant company systems, ensuring all required information is complete.
• Request missing customer purchase order numbers and follow up outstanding authorisations.
• Raise partner purchase orders accurately using agreed costs and approval procedures.
• Produce and update cost reports, checking information against consignment and partner records.
• Investigate invoice discrepancies and liaise with customers, partners and Operations to resolve queries.
• Answer incoming calls and finance emails, actioning requests or directing them to the appropriate colleague.
• Maintain accurate invoice, purchase order and cost records and file supporting documentation correctly.
• Work closely with the other Finance Administration Support team member to share workloads and meet deadlines.
• Highlight missing information, disputed charges, pricing differences and overdue actions to the Head of Finance.
• Assist with other reasonable finance administration tasks as required.

Employer Expectations Skills/Knowledge/Experience

• Share responsibility within the two-person team for all aspects of finance administration support
• Prepare and check consignments and supporting information ready for invoicing.
• Ensure consignments are complete, accurate and ready for the invoicing team in line with agreed deadlines.
• Request and follow up customer purchase orders where required for invoicing.
• Raise purchase orders for transport partners and other approved suppliers.
• Prepare accurate cost reports and maintain supporting financial records.
• Respond professionally and promptly to customer invoice queries, emails and telephone calls.
• Identify discrepancies and escalates unresolved issues to the Head of Finance.

Qualifications/Tickets/Licences Required

• Previous finance administration, invoicing or accounts support experience is desirable, but not essential for the right candidate as full training will be given.
• Strong attention to detail, numerical accuracy and ability to check financial information.
• Confident with Microsoft Office, particularly Excel and Outlook.
• Able to learn company transport management and finance systems.
• Clear, professional written and verbal communication with customers and colleagues.
• Good organisation, time management and ability to meet daily and monthly deadlines.
• Comfortable working independently and as part of a small two-person team.
• Experience within transport or logistics is advantageous but not essential.