Finance Administrator

Global Fire & Security; Arnold; On-site; GBP 23,000 - 32,000; Full time

Benefits offered by this job

Discounted travel to work schemes

Great public transport location

Supportive and professional team

Training and career development

Employee social and engagement

Employee referral scheme

Reputable employer in fire and safety

Job summary

Global Fire and Security Systems in Nottingham is seeking a Finance Administrator to provide accurate purchase ledgers and administrative support. You will process supplier invoices, employee expenses, and maintain ledgers in a busy head office.

The role requires familiarity with purchase ledgers, MS Office (Excel), and ability to prioritise workload. Training in Sage 50 and SharePoint is available, with a supportive team and clear opportunities for development.

Qualifications

• Ideally, some experience of working within a Purchase Ledger/Finance environment.
• Proficiency in MS Office, particularly Excel, including Pivot Tables, but training is available.
• Previous experience of using SharePoint would be an advantage but training is available.
• Ability to manage and prioritise your own workload.
• Comfortable taking and receiving phone calls.
• Some experience of using Sage 50 Accounts would be advantageous — training will be given.

Responsibilities

• Print and check supplier statements against ledgers and request copy invoices as needed.
• Print and check purchase ledger invoices against purchase orders and post them to the ledger.
• Check submitted expenses using in-house software, code receipts and raise a payment schedule.
• Categorize and allocate all incoming emails to the relevant team member.
• Ensure outgoing post is franked and collected.
• Handle sales enquiries and process customer orders accordingly.
• Answer incoming telephone calls.
• Perform other tasks to ensure smooth department operation.

Skills

MS Office

Excel

Pivot Tables

SharePoint

Sage 50 Accounts

Telephone handling

Workload management

Tools

Sage 50 Accounts

SharePoint

Job description

Finance Administrator

Global Fire and Security Systems

Nottingham NG2

Full Time - On site - £DOE

WELCOME TO GLOBAL

Global Fire and Security Systems are an independent company established in Nottingham since 1999. We have since developed into market leaders in providing quality product solutions throughout the fire and security marketplace nationwide.

Thanks to a combined wealth of knowledge and experience between our directors, Global have become industry experts in the design, installation, commissioning and maintenance of fire safety, fire suppression and security systems.

Due to continued growth and market development, we are now seeking to appoint a Finance Administrator, to be based at our Head office in Nottingham, at the prestigious NG2 Business Park.

Job Purpose:

To provide accurate and efficient purchase ledger and administrative support, ensuring supplier accounts, invoices and employee expenses are processed correctly and on time.

Key Accountabilities

• Print and check supplier statements against our ledgers - requesting copy invoices where required and deal with any queries that might occur with the suppliers
• Printing purchase ledger invoices and checking them against the relevant purchase order and process them on to the ledger
• Check submitted expenses using our in house software, coding the receipts and raising a payment schedule ready for payment
• Categorize and allocate all incoming emails to the relevant member of the team
• Ensure the outgoing post is franked and made available for collection
• Action any sales enquiries and supply only orders that are received from our customers
• Answer incoming telephone calls
• Action any other tasks requested to ensure the smooth running of the department

About You

• Ideally, some experience of working within a Purchase Ledger/Finance environment
• Proficiency in MS Office, particularly Excel, including Pivot Tables but training is available
• Previous experience of using SharePoint would be an advantage but training is available
• Ability to manage and prioritise your own workload.
• Comfortable taking and receiving phone calls
• Some experience of using Sage 50 Accounts would be advantageous - although training will be given for the right candidate

What we offer

• Discounted travel to work schemes - Tram2work and Robin Hood tram and bus scheme
• Great public transport location
• Supportive and professional team environment
• Opportunities for training and career development
• Employee social and engagement initiatives
• Employee referral scheme
• The chance to be part of a reputable company in the fire and security industry

Does this sound like you?

Excited about the role, but your past experience or qualifications don't perfectly match everything in the job description? We would encourage you to still apply. Studies have shown that some people, particularly from minority groups are less likely to apply to jobs unless they meet every single qualification.

We are dedicated to building belonging, empowering our colleagues to be their true self by offering a diverse, inclusive and authentic workplace. You may just be the right candidate for this role, or other future roles across our business.