Finance Administrator

Soufflet Bairds Malt; Arbroath; On-site; GBP 25,000 - 34,000; Full time

Job summary

Soufflet Bairds Malt in Arbroath is seeking a Finance Administrator to handle general administration along with purchase and sales ledgers. You will process invoices, create weekly payment runs, and maintain ERP ledgers while supporting the team with holiday cover and supplier communications.

Candidate should have strong MS Office skills and the ability to work with suppliers, customers and colleagues across the business. This role is based on-site in Arbroath.

Qualifications

• Team player with initiative.
• Good communication with suppliers, customers and colleagues at all levels.
• Strong MS Office skills, especially Excel and Word.

Responsibilities

• Open incoming mail and distribute to team as required.
• Process sales invoices.
• Process supplier invoices.
• Create weekly payment runs.
• Reconcile supplier statements.
• Set up sales & purchase ledger accounts on ERP system.
• Review haulage rates and raise haulage self-bill invoices.
• Process supplier invoices and prepare sales recharge invoices to group companies.
• Ensure self-bill agreements are up to date for relevant suppliers.
• Provide holiday cover for other members of the team, mainly on other ledger requirements.
• Answer queries from Farm Business Managers, customers and suppliers.

Skills

Team player

Communication

MS Excel

MS Word

Tools

ERP system

Microsoft AX/GP

Job description

JOB DESCRIPTION

Job Title:

Finance Administrator

Reports to:

Management Accountant

Department:

Scotgrain

Location:

Arbroath

Hours:

35

Summary of Job:

General administrative duties combined with purchase and sales ledger.

Responsibilities:

• Opening incoming mail and distributing to team as required.
• Processing of sales invoices.
• Processing of supplier invoices.
• Creating weekly payment runs.
• Reconciliation of supplier statements.
• Setup sales & purchase ledger accounts on ERP system.
• Reviewing and amending haulage rates and raising of haulage self bill invoices.
• Processing of supplier invoices and preparing sales recharge invoices to other group companies.
• Ensuring that self-bill agreements are up to date for relevant suppliers.
• Provide holiday cover for other members of the team, primarily on other sales and purchase ledger requirements.
• Answering queries from Farm Business Managers, customers and suppliers.
• Other admin duties as required, for example filing and posting of mail.

PERSON SPECIFICATION

ESSENTIAL:

Skills/Abilities:

• Team player, but able to work on own initiative.
• Ability to effectively communicate with suppliers, customers and colleagues at all levels.
• Good computing skills with thorough understanding of MS Office, particularly Word and Excel

DESIRABLE:

Skills/Abilities:

• Previous experience of agricultural business.
• Good computing skills preferably with Microsoft AX / GP or similar.