2 - 3 days per week - Accounts Assistant - Basildon - &32k Full time equiv.

Confidential; Basildon; On-site; GBP 29,000 - 35,000; Part time

Job summary

Confidential is seeking an organised Assistant Finance Officer in Basildon. The role is initially 2 days per week, with potential to rise to 3 days, and is paid up to £32,000 FTE, pro rata to hours worked.

You will support invoicing, reconciliations, and financial reporting, working closely with the CEO and finance team to maintain accurate records and strong financial controls.

Qualifications

• 3+ years in finance, accounts, bookkeeping or financial administration.
• Experience invoicing, monitoring payments, and maintaining accurate financial records.
• Confident with bank reconciliations and expenditure monitoring.
• Proficient in Excel; Xero experience beneficial.
• AAT qualification or studying advantageous.
• Experience in charity/not-for-profit setting beneficial.

Responsibilities

• Maintain accurate financial records using Xero.
• Prepare and issue invoices for Local Authority placements, private client fees and other income streams.
• Monitor outstanding invoices and payments, following up on queries professionally.
• Reconcile bank accounts, charity shop income, cash, card receipts and Local Authority payments.
• Process approved payments and maintain supplier/payment records.
• Monitor expenditure, reconcile bank card transactions and investigate discrepancies.
• Assist with grant and project budget monitoring, maintaining records of funded expenditure.
• Prepare monthly income and expenditure reports for the CEO.
• Support quarterly financial reporting for the Board of Trustees and Finance Sub-Committee.
• Maintain insurance and vehicle compliance records, monitoring renewal dates.
• Liaise with external accountants and support year-end accounts, audits and independent examinations.
• Help maintain effective financial procedures and controls.

Skills

Financial management

Invoicing

Bank reconciliations

Excel

Xero experience

Attention to detail

Time management

Education

AAT qualification or studying

Tools

Xero

Microsoft Excel

Job description

Assistant Finance Officer - Part-Time - Basildon

Salary up to £32,000 FTE Permanent

A well-established charity based in Basildon is looking to recruit an organised and hands‑on Assistant Finance Officer to support its day-to-day financial operations.

This is a great opportunity to join a purpose-driven organisation providing valuable support to its local community, taking responsibility for a varied range of finance and bookkeeping duties while helping maintain strong financial controls and accurate reporting.

The role will initially be 2 days per week, with the opportunity to increase to 3 days per week as the organisation grows and the role develops. The salary is up to £32,000 per annum full-time equivalent (FTE), pro rata to the hours worked.

Working closely with the CEO and existing finance team, you’ll help keep financial records accurate and up to date, manage invoicing and income, support reconciliations and prepare financial information for management and the Board of Trustees.

The Role

• Maintain accurate financial records using Xero.
• Prepare and issue invoices for Local Authority placements, private client fees and other income streams.
• Monitor outstanding invoices and payments, following up on queries sensitively and professionally.
• Reconcile bank accounts, charity shop income, cash, card receipts and Local Authority payments.
• Process approved payments and maintain accurate supplier and payment records.
• Monitor expenditure, reconcile bank card transactions and investigate discrepancies.
• Assist with grant and project budget monitoring, maintaining records of funded expenditure.
• Prepare monthly income and expenditure reports for the CEO.
• Support quarterly financial reporting for the Board of Trustees and Finance Sub-Committee.
• Maintain insurance and vehicle compliance records, monitoring renewal dates and requirements.
• Liaise with external accountants and support year-end accounts, audits and independent examinations.
• Help maintain effective financial procedures and controls.

About You

• At least three years’ experience in a finance, accounts, bookkeeping or financial administration role.
• Experience preparing invoices, monitoring payments and maintaining accurate financial records.
• Confident with bank reconciliations, income and expenditure monitoring and investigating discrepancies.
• Good knowledge of Microsoft Excel and experience using accounting software; Xero experience would be beneficial.
• Strong organisational skills, numerical accuracy and attention to detail.
• Able to manage your workload independently and meet deadlines in a busy environment.
• Professional and discreet when handling confidential financial information.
• AAT qualified or studying would be advantageous.
• Previous experience in a charity, not‑for‑profit, health or social care setting would be beneficial.
• A kind, patient and approachable manner, with the ability to communicate sensitively with vulnerable individuals and their families.

What’s on Offer?

• Permanent, part-time position.
• Initially 2 days per week, increasing to 3 days per week over time.
• Salary up to £32,000 FTE, pro rata to hours worked.
• A varied role covering bookkeeping, invoicing, reporting and financial administration.
• The opportunity to use your finance skills within a worthwhile organisation making a difference to the local community.