Finance & Administration Officer

Handpicked Recruitment Limited; Greater London; On-site; GBP 30,000 - 35,000; Full time

Job summary

Handpicked Recruitment Limited’s client in London seeks a Finance & Administration Officer, 100% office-based, offering £30,000-£35,000 plus benefits.

The role blends admin, order coordination and day-to-day accounts support, working with manufacturing and management teams to keep the office running and financial processes accurate.

Key responsibilities include handling inquiries, processing orders, invoicing, reconciliations, payroll tasks, VAT support and management reporting.

Qualifications

• Office coordination or administration experience.
• Hands-on bookkeeping or accounts administration experience.
• Good working knowledge of Xero is highly desirable.
• Experience using Dext would be advantageous.
• Strong Excel and Microsoft Office skills.
• Confident handling invoices, reconciliations and customer/supplier accounts.
• Excellent communication and customer-service skills.

Responsibilities

• Manage day-to-day office administration and act as a first point of contact for customers, suppliers and visitors.
• Manage incoming telephone and email enquiries and support internal communications.
• Prepare and process customer orders, quotations and related documentation.
• Coordinate deliveries, transport bookings and order amendments across the business.
• Maintain accurate customer, product and order records.
• Raise sales invoices and credit notes and send customer statements.
• Allocate customer receipts and follow up outstanding or overdue accounts.
• Process supplier invoices and supporting documentation.
• Reconcile supplier accounts and resolve invoice or payment discrepancies.
• Complete daily bank and transaction reconciliations.
• Maintain accurate cash and financial records.
• Assist with monthly payroll administration and annual leave records.
• Support VAT preparation, cash-flow monitoring and management reporting.
• Maintain product, pricing and operational information across internal systems.
• Produce sales and performance information to support management decision-making.
• Provide general administrative support to the Directors and wider management team.

Skills

Xero

Dext

Excel

Microsoft Office

Invoices & reconciliations

Job description

Title: Finance & Administration Officer

Location: London - 100% Office Based

Salary: £30,000 - £35,000 + benefits

Our client, a multinational £10m turnover fashion group based in London, is looking for an Xero competent Finance & Administration Officer to join their team.

This is a broad, hands-on role combining office administration, customer and order coordination, and day-to-day accounts support. Working closely with the manufacturing, operations and management teams, the successful candidate will play a key role in keeping the office running smoothly while ensuring accurate and timely financial administration.

Key Responsibilities:

• Manage day-to-day office administration and act as a first point of contact for customers, suppliers and visitors
• Manage incoming telephone and email enquiries and support internal communications
• Prepare and process customer orders, quotations and related documentation
• Coordinate deliveries, transport bookings and order amendments across the business
• Maintain accurate customer, product and order records
• Raise sales invoices and credit notes and send customer statements
• Allocate customer receipts and follow up outstanding or overdue accounts
• Process supplier invoices and supporting documentation
• Reconcile supplier accounts and resolve invoice or payment discrepancies
• Complete daily bank and transaction reconciliations
• Maintain accurate cash and financial records
• Assist with monthly payroll administration and annual leave records
• Support VAT preparation, cash-flow monitoring and management reporting
• Maintain product, pricing and operational information across internal systems
• Produce sales and performance information to support management decision-making
• Provide general administrative support to the Directors and wider management team

Candidate Requirements:

• Previous experience in an office coordination, administration, accounts assistant or similar role
• Hands-on bookkeeping or accounts administration experience
• Good working knowledge of Xero is highly desirable
• Experience using Dext would be advantageous
• Strong Excel and general Microsoft Office skills
• Confident handling invoices, reconciliations and customer/supplier accounts
• Strong organisation and attention to detail
• Excellent communication and customer-service skills
• Able to prioritise effectively and work accurately in a busy environment