Accounts & Operations Assistant

EcoAir; Greater London; On-site; GBP 23,000 - 25,000; Full time

Benefits offered by this job

Salary £23,000–£25,000 per annum

30 days holiday

Company pension

On-site parking

Job summary

EcoAir is seeking an Accounts & Operations Assistant to join our busy team in North West London. The role combines bookkeeping with operational logistics, using Xero and supporting international shipments.

The successful candidate will have 12+ months of bookkeeping experience, be proficient in Xero, and possess strong Excel and communication skills. This full-time position offers a structured 9:00–17:00 schedule and potential for growth in accounting and logistics.

Qualifications

• Minimum 12 months' bookkeeping or accounting experience
• Experience using Xero accounting software
• Good Excel skills
• Strong attention to detail and organisational skills
• Excellent communication skills
• Ability to manage multiple tasks and meet deadlines

Responsibilities

• General bookkeeping and accounting duties
• Perform bank and credit card reconciliations
• Process purchase invoices for stock and business expenditure
• Assist with credit control and monitor outstanding payments
• Investigate and resolve billing queries
• Communicate with customers and suppliers regarding account-related matters
• Maintain accurate financial records using Xero
• Support the finance team with ad hoc accounting tasks
• Manage import shipments from origin through to final delivery
• Coordinate pre-shipment activities with overseas offices and suppliers
• Ensure all shipments are accurately created and recorded
• Monitor vessel arrivals and carry out daily ETA checks
• Maintain accurate shipment records, documents and eDocs
• Liaise with freight forwarders, suppliers and logistics partners to ensure smooth delivery of goods
• Support operational processes to ensure efficient stock movement and supply chain management

Skills

Bookkeeping

Excel

Communication

Attention to detail

Multitasking

Education

AAT qualification (in progress)

Tools

Xero

Dext

Job description

Are you looking to develop your career within a growing e-commerce, retail and wholesale business?

We are seeking an enthusiastic Accounts & Operations Assistant to join our busy team. This is an excellent opportunity for someone with bookkeeping experience and knowledge of Xero who is looking to gain valuable experience in both accounting and operational logistics within a fast-paced business environment.

Key Responsibilities

Accounts & Bookkeeping

• General bookkeeping and accounting duties
• Perform bank and credit card reconciliations
• Process purchase invoices for stock and business expenditure
• Assist with credit control and monitor outstanding payments
• Investigate and resolve billing queries
• Communicate with customers and suppliers regarding account-related matters
• Maintain accurate financial records using Xero
• Support the finance team with ad hoc accounting tasks

Operations & Logistics

• Manage import shipments from origin through to final delivery
• Coordinate pre-shipment activities with overseas offices and suppliers
• Ensure all shipments are accurately created and recorded
• Monitor vessel arrivals and carry out daily ETA checks
• Maintain accurate shipment records, documents and eDocs
• Liaise with freight forwarders, suppliers and logistics partners to ensure smooth delivery of goods
• Support operational processes to ensure efficient stock movement and supply chain management

About You

Essential

• Minimum 12 months' bookkeeping or accounting experience
• Experience using Xero accounting software
• Good Excel skills
• Strong attention to detail and organisational skills
• Excellent communication skills
• Ability to manage multiple tasks and meet deadlines

Desirable

• Studying towards an AAT qualification
• Experience using Dext
• Experience within retail, wholesale, e-commerce, import/export or logistics environments

What We Offer

• Salary: £23,000 - £25,000 per annum
• 30 days holiday
• Company pension
• On-site parking
• Monday to Friday, 9:00am - 5:00pm
• Opportunity to gain valuable experience within a growing e-commerce, retail and wholesale business
• Supportive and friendly working environment
• Exposure to both accounting and international logistics operations

Location

North West London

Applicants must be able to reliably commute to North West London or relocate prior to their start date.

Experience

• Accounting or bookkeeping: 1 year (preferred)

Benefits

• Company pension
• On-site parking
• Paid holiday entitlement

Job Type:

Full-time