Accounts Administration

Reed; Essex; On-site; GBP 25,000 - 28,000; Full time

Benefits offered by this job

20 days annual leave

Bank holidays

Company pension scheme

Training and development opportunities

Family-run business culture

Employee discounts

Job summary

Reed is seeking an experienced Accounts Administrator to join its busy office in Essex. This full-time, permanent role blends finance, administration and customer service in a fast-paced, close-knit team.

You will manage purchase and sales ledgers, process supplier invoices, match deliveries, and prepare payments and statements while ensuring accuracy and compliance. The ideal candidate has prior accounts experience, strong IT and Excel skills, attention to detail, and good communication with

Qualifications

• Previous experience in an Accounts Assistant, Finance Assistant, Accounts Administrator, or similar role.
• Strong knowledge of both purchase and sales ledgers.
• Excellent communication and customer service skills.
• Good attention to detail and organisational abilities.
• Ability to manage multiple tasks and prioritise workload effectively.
• Competent IT skills, including Microsoft Office applications.
• Experience using Xero would be advantageous but is not essential.

Responsibilities

• Managing both purchase and sales ledger activities.
• Processing supplier invoices and ensuring correct authorisation procedures are followed.
• Matching invoices to delivery notes and reconciling supplier statements.
• Preparing and processing supplier payments.
• Raising sales invoices and credit notes.
• Allocating customer payments and maintaining accurate financial records.
• Reconciling bank statements and investigating discrepancies.
• Sending customer statements and monitoring outstanding balances.
• Chasing overdue payments and managing credit control activities.
• Assisting with the preparation and organisation of information required for VAT returns.
• Responding to customer and supplier queries via telephone and email.
• Inputting customer orders and job information accurately onto internal systems.
• Maintaining up-to-date records and supporting general office administration.
• Providing financial updates and reports to senior management where required.

Skills

Communication skills

Attention to detail

Organisational abilities

Multitasking

Customer service skills

Tools

Microsoft Office

Xero

Job description

Accounts Administrator

Location: Fully Office-Based
Position: Full-Time, Permanent
Working Hours: 5 Days Per Week, Rota system on working times
Salary: £25,000 - £28,000 per annum (depending on experience)

The Opportunity

An established and growing business is seeking an experienced Accounts Assistant to join its busy office team. This is a varied role that combines finance, administration, and customer service responsibilities, making it ideal for someone who enjoys working in a fast-paced environment and being an integral part of a close-knit team.

The successful candidate will play a key role in supporting the day-to-day financial operations of the business while ensuring excellent service is provided to customers and suppliers alike.

Key Responsibilities

• Managing both purchase and sales ledger activities.
• Processing supplier invoices and ensuring correct authorisation procedures are followed.
• Matching invoices to delivery notes and reconciling supplier statements.
• Preparing and processing supplier payments.
• Raising sales invoices and credit notes.
• Allocating customer payments and maintaining accurate financial records.
• Reconciling bank statements and investigating discrepancies.
• Sending customer statements and monitoring outstanding balances.
• Chasing overdue payments and managing credit control activities.
• Assisting with the preparation and organisation of information required for VAT returns.
• Responding to customer and supplier queries via telephone and email.
• Inputting customer orders and job information accurately onto internal systems.
• Maintaining up-to-date records and supporting general office administration.
• Providing financial updates and reports to senior management where required.

The ideal candidate will have:

• Previous experience in an Accounts Assistant, Finance Assistant, Accounts Administrator, or similar role.
• Strong knowledge of both purchase and sales ledger processes.
• Excellent communication and customer service skills.
• Good attention to detail and organisational abilities.
• The ability to manage multiple tasks and prioritise workload effectively.
• Competent IT skills, including Microsoft Office applications.
• Experience using Xero would be advantageous but is not essential.

Benefits

• Competitive salary of £25,000 - £28,000 per annum
• 20 days annual leave plus bank holidays
• Additional paid leave during the Christmas shutdown period
• Company pension scheme
• Training and development opportunities
• Join a supportive family-run business with a friendly working culture
• Employee discounts and additional company perks
• Long-term career prospects within a stable and growing organisation

This is an excellent opportunity for an experienced Accounts Assistant looking to join a welcoming business where they can make a real contribution.