Finance Administration Assistant

Ipsum Utilities Limited; Astley Village; On-site; GBP 22,000 - 30,000; Full time

Benefits offered by this job

Competitive salary with overtime

28 days holiday including bank hols

Buy up to 5 extra days

Company Pension Scheme

Career development & qualifications

Refer a friend £1000 бонус

24/7 virtual GP access

Job summary

Ipsum Utilities Limited is seeking a proactive Finance Administration Assistant to join our Finance Shared Services team. You will ensure supplier and customer account records are accurate and compliant, process invoices, and support month-end activities with high integrity and confidentiality.

The role emphasizes attention to detail, strong organisational skills, and proficient MS Office use, offering a pathway to develop within a finance environment while delivering professional service to

Qualifications

• Previous experience in administrative, finance administration, or office support role.
• Strong attention to detail with ability to maintain high-quality records.
• Excellent organizational and time management skills; manage multiple priorities.

Responsibilities

• Set up, maintain and update supplier and customer accounts, ensuring records are accurate and compliant.
• Perform HMRC CIS verifications for subcontractors and maintain CIS records.
• Process invoices and manage financial documentation; respond to queries.
• Support month-end activities and produce reports; maintain confidentiality.

Skills

Attention to detail

Organizational skills

Communication skills

Time management

Tools

Microsoft Excel

Microsoft Outlook

Microsoft Word

Job description

As Finance Administration Assistant, you'll be responsible for: Set up, maintain, and update supplier and customer accounts, ensuring all records are accurate, compliant, and up to date. Complete validation checks and verify supplier and customer information in line with company procedures and regulatory requirements. Carry out HMRC CIS verifications for subcontractors, maintaining accurate records and supporting CIS-related administration. Review and process company credit card receipts, investigating and resolving any discrepancies or missing documentation. Assist with invoice processing, filing, and the accurate management of financial records and documentation. Respond to internal and external queries relating to supplier and customer accounts, providing a professional and efficient service. Support month-end finance activities, produce reports as required, and always maintain confidentiality of financial and business information.

We are looking for a proactive and detail-oriented Finance Administration Assistant to join our Finance Shared Services team. In this role, you will provide key administrative support, ensuring supplier and customer account records are accurately maintained, compliance checks are completed, and financial documentation is processed efficiently and on time. Working closely with colleagues across the business, you'll help ensure the smooth running of day-to-day finance operations while delivering a high standard of accuracy, organisation, and customer service. This is an excellent opportunity for someone with strong administrative skills who is looking to develop their career within a finance environment., Ideally, you'll bring previous experience in a similar role as well as: Previous experience in an administrative, finance administration, or office support role. Strong attention to detail with the ability to work accurately and maintain high-quality records. Excellent organisational and time management skills, with the ability to manage multiple priorities effectively. Confident communication skills, both written and verbal, with a professional approach to stakeholder interactions. Proficiency in Microsoft Office applications, particularly Excel, Outlook, and Word. A proactive and team-oriented attitude, with a willingness to learn and develop within a finance environment. Experience within a finance or shared services function, or knowledge of supplier and customer account processes, would be advantageous.

We believe in looking after our people, and it shows. When you join Ipsum, you're not just taking a job - you're starting a career with real support behind it. Competitive Salary with overtime opportunities 28 days holiday inclusive of bank holidays + option to buy up to 5 additional days Know someone great? Refer them to us and receive a £1000 for every referral

What you'll be doing

• Company Pension Scheme
• Career development and funded professional qualifications
• 24/7 virtual GP access
• Mental health support & counselling services
• Cycle to Work Scheme
• Employee discount platform with savings on supermarkets, gyms, mobile phones and more
• Life Assurance cover
• Enhanced Maternity Pay
• Long Service Awards
• Paid volunteering opportunities