Finance & Admin Officer: Nursery Invoicing & Budgeting

Suffolk County Council; Ipswich; Hybrid; GBP 22,000 - 27,000; Full time

Benefits offered by this job

33 days paid leave (including bank hol

Pension 10% employer contribution

Life cover 3x salary

Wellbeing scheme (Smart Health)

Free lunch daily

Free parking

Staff fee remission after 3+ years

Job summary

The Lodge Day Nursery is seeking a Finance and Administration Assistant in Ipswich to support invoicing, purchasing and the smooth running of administrative functions. You will report to the Nursery Manager and collaborate with the Admissions and Administration Officer to maintain accurate financial records.

You will handle calls, emails, meetings minutes, data entry, invoicing, payments, and budget oversight while supporting Open Mornings and other events.

Qualifications

• Financial administration experience, e.g. raising and tracking invoices.
• Excellent IT skills, including Excel / spreadsheets to monitor budgets.
• Budget management experience.

Responsibilities

• Welcome prospective families in a warm and professional manner, helping make visits positive and memorable.
• Answer incoming telephone calls with friendly and efficient service.
• Check incoming emails and respond or distribute messages promptly.
• Take minutes at staff meetings.
• Help with Open Mornings and other Nursery events, including mailings and feedback collection.
• Input information to the Nursery database and maintain the database.
• Raise and check monthly fee invoices and send to parents.
• Input payments for Nursery sessions and oversee Early Years Funding entitlement.
• Manage stock and input payments, issue invoices, and order stock from suppliers.
• Oversee the Nursery budget and record income and expenditure.

Skills

Financial administration

Excel / spreadsheets

Budget management

Tools

Excel

Job description

The Lodge Day Nursery is seeking a Finance and Administration Assistant in Ipswich to support invoicing, purchasing and the smooth running of administrative functions. You will report to the Nursery Manager and collaborate with the Admissions and Administration Officer to maintain accurate financial records.

You will handle calls, emails, meetings minutes, data entry, invoicing, payments, and budget oversight while supporting Open Mornings and other events.