Nursery Administrator

Alphington Primary School; Hampstead; On-site; GBP 23,000 - 29,000; Full time

Job summary

Alphington Primary School’s nursery is seeking an organised Nursery Administrator to keep the nursery running smoothly and to support families through admissions, funding and daily records.

You will manage bookings, communicate clearly with families, maintain accurate pupil records, and collaborate with staff and external agencies to uphold safeguarding and data protection standards.

Qualifications

• Previous experience in nursery or school administration.
• Strong organisational skills and ability to manage multiple priorities.
• Clear, warm and professional communication.
• Excellent record-keeping with attention to detail.
• Proficiency with IT systems and safeguarding procedures.

Responsibilities

• Coordinate nursery admissions, bookings and waiting lists.
• Support families with enquiries and provide customer service.
• Maintain accurate pupil records and attendance data.
• Administer Early Years funding and assist with funding processes.
• Prepare invoices and monitor payments.
• Support staffing arrangements and operational processes.
• Collaborate with nursery staff, school leaders and external agencies.
• Ensure safeguarding, data protection and school procedures compliance.
• Contribute to a welcoming environment for children and families.

Skills

Organised

Customer service

Attention to detail

IT systems

Confidentiality

Teamwork

Safeguarding

Proactive

Job description

Be a part of giving every child the best possible start...

At our nursery, a child's journey begins long before they walk through the door.

It starts with a parent making an enquiry. A nursery place being carefully arranged. Funding being processed correctly. Important information being recorded accurately. The reassuring support that helps families feel welcomed, informed and confident.

These moments matter.

We are seeking an organised, proactive and approachable Nursery Administrator to join our team. This is a role with real purpose, helping to ensure our nursery runs smoothly while supporting young children and their families at an important stage of their educational journey.

We are looking for someone who:

• enjoys working with and supporting families and children
• is highly organised and able to manage multiple priorities
• communicates clearly, warmly and professionally
• has excellent attention to detail and takes pride in accurate record keeping
• is confident using IT systems and administrative processes
• can handle sensitive information with discretion and confidentiality
• is proactive, adaptable and able to use their own initiative
• values teamwork and building positive working relationships
• understands the importance of safeguarding and child welfare
• wants to contribute to a welcoming and inclusive nursery community

In this role, you will:

• coordinate nursery admissions, bookings and waiting lists
• support families with enquiries and provide excellent customer service
• maintain accurate pupil records, attendance data and nursery registers
• administer Early Years funding and support parents with funding processes
• prepare invoices, monitor payments and maintain financial records
• help ensure staffing arrangements and operational processes run smoothly
• work closely with nursery staff, school leaders and external agencies
• support compliance with safeguarding, data protection and school procedures
• contribute to a positive, organised and welcoming environment for children and families