Finance and Administration Assistant

IPSWICH SCHOOL; Ipswich; On-site; GBP 21,000 - 32,000; Full time

Job summary

The Lodge Day Nursery, part of Ipswich School, in the heart of Ipswich, is seeking a Finance and Administration Assistant. You will join a professional team delivering efficient administrative support to the management team and help run the nursery with accuracy and care.

Key duties include welcoming families, handling calls and emails, maintaining the nursery database, invoicing and processing payments, managing stock, and assisting with events and budgeting.

Qualifications

Responsibilities

• Welcome prospective families in a warm and professional manner.
• Take primary responsibility for answering incoming telephone calls ensuring a friendly and efficient service.
• Check incoming emails and respond accordingly, or distribute messages to colleagues in a timely manner.
• Take minutes at Staff meetings.
• Help and assist with preparations for Open Mornings and other Nursery events e.g. assisting with mailings, promotional materials and collating feedback as required.
• Inputting information to the Nursery database and maintaining the database.
• Raising and checking monthly fee invoices, and sending them to parents.
• Inputting payments for Nursery sessions onto the database, and overseeing Early Years Funding entitlement.
• Managing stocks of items, such as Pre School sweatshirts and staff uniform - inputting payments to the database, invoicing parents and ordering stock from suppliers.
• Overseeing the Nursery budget and recording income and expenditure information.

Job description

We offer exceptional childcare provision for children aged 3 months to 5 years, in the centre of Ipswich. You will join a team of professional, qualified staff in a caring, supportive setting. The Lodge is easily accessible in the heart of Ipswich. Our attractive buildings offer bright, spacious rooms, a large garden and outdoor environment and we are situated close to Christchurch Park.

The Finance and Administration Assistant is a member of The Lodge Day Nursery team and is primarily responsible for the delivery of effective and efficient administrative support to the management team. You will work collaboratively with the management team to ensure the support provided is consistently excellent. The responsibilities of the role are varied and include:

• Welcome prospective families in a warm and professional manner and generally assist with making their visit to the Nursery was a positive and memorable experience.
• Take primary responsibility for answering incoming telephone calls ensuring a friendly and efficient service is provided.
• Check incoming emails and respond accordingly, or distribute messages to colleagues in a timely manners.
• Take minutes at Staff meetings.
• Help and assist with preparations for Open Mornings and other Nursery events e.g. assisting with mailings, promotional materials and collating feedback as required.
• Inputting information to the Nursery database and maintaining the database.
• Raising and checking monthly fee invoices, and sending them to parents.
• Inputting payments for Nursery sessions onto the database, and overseeing Early Years Funding entitlement.
• Managing stocks of items, such as Pre School sweatshirts and staff uniform - inputting payments to the database, invoicing parents and ordering stock from suppliers.
• Overseeing the Nursery budget and recording income and expenditure information.

For full information regarding the role, please see the Job Description.

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