Field Operations Admin Coordinator

Lanes Group; Kidlington; On-site; GBP 26,000 - 32,000; Full time

Benefits offered by this job

Holiday allowance

Health plan

Onsite parking

Learning & development

Pension

Wellbeing

Friendly environment

Job summary

Lanes Group is a leading UK-wide utility services provider, employing around 5,000 people. We are looking for a proactive administrator to join the Waste Network Division at the Kidlington Depot, working full-time on site.

Role highlights include submitting engineers’ hours, payroll tasks, calendar maintenance, and readiness for training. The salary is £28,939 per annum with 24 days holiday, health plan, pension and a supportive working environment.

Responsibilities

• Submissions of engineer’s hours to Payroll on a weekly and monthly basis by set deadline dates
• Submission of on call rota to payroll
• Managing the administrative duties with regards to engineers’ holiday, including generating reports
• Ensuring the regional calendar and rota are up to date
• Generating sickness reports on a daily, weekly and monthly basis
• Note taking during investigations and disciplinaries
• Booking engineers required courses and managing and documenting their certificates, ensuring that they are valid and any required training is renewed
• Helping with the uploading of CCTV footage of the completed works for Thames Water to review on BOX
• Looking at the jobs in terms of productivity and pricing up the completed jobs
• When necessary, conducting drug and alcohol tests for the engineers
• Assisting with the interview process for engineers, when required including note taking
• Ensuring the documents in and around the depot are kept up to date (including but not limited to health and safety posters, fire warden and first aider posters, wellbeing posters, etc.)
• Submitting order requests for equipment for the stores, office and tipping
• Requesting PO numbers for order requests and uploading the delivery notes
• Challenging and accepting parking tickets (PCN’s)
• Responsible for stationary management: stationary for the office, PPE, managing any required purchase orders raised by the supplier
• Overseeing the submission and filing of a range of documents to the HR Management System, including but not limited to: New starters, Leavers, Probations, salary, hours and expenses.
• Helping with any administrative duties which are required by the Regional Managers
• Any reasonable ad hoc projects, tasks, duties requested by senior management
• Be aware of Lanes Group policies and your responsibility towards them

Job description

Lanes Group is a leading UK-wide utility services provider, employing around 5,000 people. We are looking for a proactive administrator to join the Waste Network Division at the Kidlington Depot, working full-time on site.

Role highlights include submitting engineers’ hours, payroll tasks, calendar maintenance, and readiness for training. The salary is £28,939 per annum with 24 days holiday, health plan, pension and a supportive working environment.