Field Support Administrator

Lanes Group; Mid Sussex; On-site; GBP 24,000 - 29,000; Full time

Job summary

Lanes Group is seeking a proactive administrator to support the Waste Network Division in West Sussex. You will manage payroll submissions, holiday records, and daily paperwork to keep the team running smoothly.

The role requires solid Microsoft 365 and Google Suite skills, good interpersonal communication, and the ability to multi-task in a busy operations environment. It is a full-time position, 40 hours per week, and pays £26,509.50 per annum.

Qualifications

• Be hard working and respectful
• Comply with health and safety standards
• Have great interpersonal skills to create relationships with the team, engineers, HR and wider Lanes Group network
• Have basic knowledge of both Microsoft 365 and Google Suite
• Have solid communication skills (both written and verbal)
• Be resourceful and proactive
• Multi-task, prioritise, work under pressure and on own initiative
• Have the ability to deal with people at different levels

Responsibilities

• Submissions of engineer’s hours to Payroll on a weekly and monthly basis by set deadline dates
• Submission of on call rota to payroll
• Managing the administrative duties with regards to engineers’ holiday, including generating reports
• Ensuring the regional calendar and rota are up to date
• Generating sickness reports on a daily, weekly and monthly basis
• Note taking during investigations and disciplinaries
• Booking engineers required courses and managing and documenting their certificates, ensuring that they are valid and any required training is renewed
• Assisting with the interview process for engineers, when required including note taking
• Ensuring the documents in and around the depot are kept up to date (including but not limited to health and safety posters, fire warden and first aider posters, wellbeing posters, etc.)
• Submitting order requests for equipment for the stores, office and tipping
• Requesting PO numbers for order requests and uploading the delivery notes
• Challenging and accepting parking tickets (PCN’s)
• Responsible for stationary management: stationary for the office, PPE, managing any required purchase orders raised by the supplier
• Overseeing the submission and filing of a range of documents to the HR Management System, including but not limited to: New starters, Leavers, Probations, Changes in roles, salary, hours, manager, Investigations, Disciplinaries, Tipping, Expenses, Training certificates and cards, Authorised pay deductions
• Helping with any administrative duties which are required by the Regional Managers
• Any reasonable ad hoc projects, tasks, duties requested by senior management
• Be aware of Lanes Group policies and your responsibility towards them

Skills

Be hardworking

Health and safety

Interpersonal skills

Communication skills

Multi-tasking

Initiative

Deal with people at different levels

Tools

Microsoft 365

Google Suite

Job description

Lanes Group is a leading nationwide utility services provider with c.5000 dedicated employees. Our diverse subsidiaries drive our success across various sectors, contributing to a remarkable turnover of over £700 million. We are committed to excellence and innovation, ensuring we provide industry leading services to our clients and stakeholders. Join us to be part of a dynamic and growing team that values diversity and fosters professional growth.

Department:

The Logistics Management Centre (LMC) supports Southern Water’s wastewater operations by delivering specialist tankering and treatment solutions across Hampshire, Sussex and the Isle of Wight regions. Working closely with operational teams, the LMC plays a key role in maintaining network resilience, responding to incidents, supporting planned maintenance activities, and helping to protect customers and the environment.

Our Tankering Division provides a flexible fleet resource to manage wastewater movements across the network, while our Treatment Division delivers specialist services to clean, maintain and optimise critical wastewater assets

Purpose of the role:

Due to continued growth and development, we are now looking for customer focused people to join us in our Waste Network Division, working to deliver real and effective solutions to waste-water network and drainage problems.

Location: Goddards Green, West Sussex

Hours: Monday to Friday, 40 hours per week

Job type: Full time

Salary: £26,509.50 per annum

Key Responsibilities:

• Submissions of engineer’s hours to Payroll on a weekly and monthly basis by set deadline dates
• Submission of on call rota to payroll
• Managing the administrative duties with regards to engineers’ holiday, including generating reports
• Ensuring the regional calendar and rota are up to date
• Generating sickness reports on a daily, weekly and monthly basis
• Note taking during investigations and disciplinaries
• Booking engineers required courses and managing and documenting their certificates, ensuring that they are valid and any required training is renewed
• Assisting with the interview process for engineers, when required including note taking
• Ensuring the documents in and around the depot are kept up to date (including but not limited to health and safety posters, fire warden and first aider posters, wellbeing posters, etc.)
• Submitting order requests for equipment for the stores, office and tipping
• Requesting PO numbers for order requests and uploading the delivery notes
• Challenging and accepting parking tickets (PCN’s)
• Responsible for stationary management: stationary for the office, PPE, managing any required purchase orders raised by the supplier
• Overseeing the submission and filing of a range of documents to the HR Management System, including but not limited to:
  • New starters
  • Leavers
  • Probations
  • Changes in roles, salary, hours, manager
  • Investigations
  • Disciplinaries
  • Tipping
  • Expenses
  • Training certificates and cards
  • Authorised pay deductions
• Helping with any administrative duties which are required by the Regional Managers
• Any reasonable ad hoc projects, tasks, duties requested by senior management
• Be aware of Lanes Group policies and your responsibility towards them

Key Requirements

Skills & Experience:

• Be hard working and respectful
• Comply with health and safety standards.
• Have great interpersonal skills to create relationships with the team, engineers, HR and wider Lanes Group network
• Have basic knowledge of both Microsoft 365 and Google Suite
• Have solid communication skills (both written and verbal)
• Be resourceful and proactive
• Multi-task, prioritise, work under pressure and on own initiative
• Have the ability to deal with people at different levels

Living the Company Values

By embedding our companies core values and purpose into each role, ensures that every employee, regardless of their role or level, understands how their individual development and contributions align with our purpose of ‘improving today for a better tomorrow’.

• Leading: Acts as a role model, shaping the learning agenda and influencing change.
• Agile: Anticipates learning needs, adjusts quickly to changing operational contexts.
• Nurturing: Supports the development of others through coaching and structured development plans.
• Engaging: Inspires and motivates learners, builds trust and credibility
• Safe & Secure: Ensures all learning is aligned to safety and compliance standards.

Your Contribution to the company:

Strive to be always positive and constructive

Adhere to all company policies

Straight talking about the facts of the situation – open discussions are the best way to find solutions

Help others through communicating clearly

Deliver on commitments

Ensure that any ideas that may enhance the productivity or systems of the company are brought to the attention of Senior Management, or your colleagues

Deliver our Company Values understanding that by working together in unity we are ‘Stronger Together’

Equality, Diversion & Inclusion

At Lanes Group, we are dedicated to fostering a diverse and inclusive workplace where everyone feels valued and empowered. We believe that our differences make us stronger and are committed to providing equal opportunities for all employees. We welcome and encourage applications from individuals of all backgrounds, including those from underrepresented groups. Join us in our commitment to creating a more inclusive and diverse world.