Field Office Administrator

The Middlesex Corporation; Boston; On-site; USD 55,000 - 140,000; Full time

Job summary

A leading construction company is seeking a Field Office Administrator to support project teams in Boston. The role includes overseeing administrative functions, managing logistics, and fostering a safe construction environment. Ideal candidates will possess strong organizational and communication skills along with a degree or equivalent experience.

Benefits

Comprehensive benefits package

Medical, dental, and vision plans

Employee assistance programs

Life insurance

401k with matching

Tuition reimbursement

Paid time off

Qualifications

• 2-year degree or equivalent work experience desired.
• Minimum of 3 years of administrative experience.
• Strong computer skills including proficiency with MS Office.

Responsibilities

• Comply with all Safety policies and procedures.
• Record labor, equipment, material, and supply resources.
• Be the primary contact for support of office equipment.

Skills

Organization

Communication

Teamwork

Leadership

Education

2-year degree or equivalent work experience

Tools

MS Office Suite

Job description

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HR Professional in the greater Boston area

The Middlesex Corporation is a nationally recognized and award-winning leader in the heavy civil construction industry. Since 1972, the family business founded by Robert W. Pereira has developed an extensive client and project list through its consistent efforts to safely build America’s infrastructure. The Middlesex Corporation specializes in building and reconstructing highways, bridges, marine, rail, and transit facilities through its collaborative team approach and focus on core values. In addition, Middlesex Asphalt in Central Florida is one of the largest and most productive asphalt plants in the United States with Middlesex Paving earning an equally solid regional presence and reputation.

Position Summary:

The Field Office Administrator plays a key role in supporting the project team on-site by overseeing various administrative functions essential for the smooth operation of the construction site. This role involves managing logistics, resources, and communication within the field office, ensuring efficiency and organization throughout the project lifecycle.

Responsibilities:

• Comply with (and actively promote) all Safety policies and procedures including reporting all accidents, incidents, and near misses to ensure adherence to our Number One Core Value – Safety, first in everything we do.
• Record labor, equipment, material, and supply resources.
• Interface with vendors and subcontractors, including scheduling activities, billing, and handling back charges.
• Coordinate payroll submission and interface with the TMC Payroll Department.
• Collect and scan all delivery tickets and correspondence.
• Be the primary contact for support of office equipment and tenant-related issues.
• Provide clerical assistance as needed, handle errands, and maintain an orderly office management system.
• Coordinate with HR regarding the handling of walk-in applicants.
• Supervise the purchase and handling of office supplies.
• Conduct new hire orientations as directed.

Qualifications:

• 2-year degree or equivalent work experience desired.
• Minimum of 3 years of administrative experience.
• Construction experience preferred but not necessary.
• Strong computer skills, including proficiency with MS Office Suite.

Necessary Attributes:

• Ability to adapt to different personalities and management styles.
• Team player with strong interpersonal skills.
• Ability to efficiently manage a team and lead by example.
• Self-starter with excellent verbal and written communication skills.
• Reliance on experience and judgment to plan and accomplish goals.
• Dedicated and hard-working with a strong focus on quality and efficiency.
• Possess strong leadership qualities and the ability to maintain order in high-pressure situations.
• Above-average organizational skills and a detail-oriented approach to tasks.
• Strong work ethic and a commitment to professionalism and integrity.

We offer our full-time and eligible part time team members a comprehensive benefits package that’s among the best in our industry. Benefits include medical, dental and vision plans covering eligible team members and dependents, employee assistance programs, life insurance, disability, top-tier 401k with matching, tuition reimbursement, industry leading referral program, and generous paid time off.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

• Industries

  Construction

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