Faculty Operations Manager

Activate-Learning-1; Oxford; On-site; GBP 40,000 - 50,000; Full time

Job summary

Activate Learning is seeking a highly organised Faculty Operations Manager to join the Lifeskills Faculty, across Oxfordshire and Berkshire. You will oversee day-to-day faculty operations relating to student and academic matters, including registration, attendance, learning hours, and liaison with awarding bodies.

You'll also manage staff planning and administration, sickness and holiday planning, lesson observations, training and inductions, ensuring compliance with internal systems.

Qualifications

• Experience of working in an FE environment is desirable, but not essential.
• Organised, proactive and committed to improving the experience of staff and learners.
• Able to manage competing priorities and work collaboratively across teams and locations.

Responsibilities

• Oversee and take responsibility for day-to-day faculty operations relating to student and academic matters, including student registration and attendance, tracking learning hours, liaising with awarding bodies and supporting funding requirements.
• Manage staff planning and administration, including sickness and holiday planning, lesson observations, mandatory training and inductions, ensuring compliance with internal systems and procedures.

Job description

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Faculty Operations Manager

Reference: AUG20269787

Expiry date: 2026-09-17 22:59:00.000

Location: Oxford

About the role as a Faculty Operations Manager

We are seeking a highly organised and proactive Faculty Operations Manager to join our Lifeskills Faculty, based across Oxfordshire and Berkshire.

Working as part of the Lifeskills Faculty, which supports SEND and LLDD, Foundation Learning, Adult Learning including ESOL, and Alternative Provision, the Faculty Operations Manager will oversee and take responsibility for day-to-day faculty operations relating to student and academic matters. This includes student registration and attendance, tracking learning hours, liaising with awarding bodies and supporting funding requirements.

You will also manage staff planning and administration, including sickness and holiday planning, lesson observations, mandatory training and inductions, while ensuring compliance with Activate Learning’s internal academic management, quality and administration systems and procedures.

The Lifeskills team supports learners who face barriers to education, including learners with special educational needs, as well as those who need support with their transition back into education and/or to build their skills and knowledge in preparation for their continued educational journey.

What do you need to be successful as a Faculty Operations Manager?

As a Faculty Operations Manager, you will play a pivotal role in improving and streamlining administrative support within our Lifeskills Faculty. Working closely with Group Services colleagues, you will co-create processes, procedures and systems that reduce barriers, improve communication and ensure tasks are completed efficiently and effectively.

You will be confident in motivating and supporting teams to achieve high levels of performance and engagement. This will include setting clear objectives, reviewing progress, providing feedback and identifying development needs to support continuous improvement. You will be able to manage competing priorities, work collaboratively across different teams and locations, and use your initiative to identify practical solutions to operational challenges.

Experience of working in an FE environment is desirable, but not essential. We are looking for someone who is organised, proactive and committed to improving the experience of both staff and learners.

Who we are

Activate Learning is a pioneering education group with a global reach, committed to transforming lives through our approach to learning.

We see our employees as individuals, empowering them to make the right choices for their ambitions and careers. We value our people as vital to our continued success and aspire to a diverse, open and inclusive environment that provides the motivation for everyone to pursue their career goals and flourish.

When you work for Activate Learning, you’re working for an organisation that provides you with the advantages of a large employer, a trusted partner in your career development, and a transformational way of working whilst also investing in building a community environment for everyone.

Together, we will bring out the best version of yourself.

Activate Learning Group Employee Benefits:

• Monthly Staff Appreciation Awards: Celebrating staff for their dedication and accomplishments aligned to our award-winning Learning Philosophy.
• Wellbeing & Resources Groups: Comprehensive range of resources, guides and tools to support staff wellbeing
• Company benefits: Including free eye tests and will writing, plus access to a Health Cash Plan covering optical, dental, health screening, and therapy treatments for you and your dependents.
• Learning and Development: continuous opportunities for teachers' professional growth and skill enhancement through our in-house L&D team.
• Teaching Support: Tailored Three-day induction program, and development programs for teaching staff.
• Pension Schemes: Teacher pension scheme for AL teaching staff
• Generous Annual Leave: Up to 6 weeks paid leave
• Competitive salaries: Annual incremental progression and a twelve point pay scale for teachers.
• On-Site Facilities: Free parking at all campuses, refectories, hair and beauty salons & gym access.

Note: Some positions may require a legally mandated health surveillance check for exposure to hazardous conditions.

Activate Learning is committed to safeguarding and expect all our staff to share this commitment. Successful applicants will be required to undergo a DBS check at the appropriate level.

Applications are encouraged from all candidates who meet or exceed minimum criteria, regardless of age, disability, gender, orientation, race, religion, or ethnicity. Activate Learning are committed to employing people with disabilities and will ensure our recruitment process is inclusive and accessible. If you require any reasonable adjustments either at application or interview stage, please contact the talent team directly.