Admissions Co-ordinator

University of the West of Scotland; Paisley; On-site; GBP 26,000 - 34,000; Full time

Benefits offered by this job

24 days annual leave

Birthday leave

Defined benefit pension

Flexible working

Employee discounts

Health & wellbeing resources

Professional development

Job summary

The University of the West of Scotland is seeking an Admissions Co-ordinator to join the Admissions team. You will process applications from Scottish, Rest of UK and international applicants across all levels and modes of study, assessing against entry requirements and providing a positive applicant experience.

Working with colleagues across Faculties and professional services, you will advise on admissions procedures, UK/EU/Non-EU qualifications, fee status and UCAS processes, and you will

Qualifications

• HND / BTEC National Diploma / Diploma in Higher Education or equivalent in a Customer Service or Business Administration subject.
• Experience of administration in a busy and fast paced environment.
• Good customer care experience and ability to manage conflicting priorities.
• Experience of problem solving and contributing to developing and implementing business processes using own initiative.
• Familiarity with UK, EU and Non-EU academic qualifications.

Responsibilities

• Process applications from Scottish, Rest of UK and international applicants across all levels and modes of study.
• Assess applications against programme entry requirements to ensure decisions are fair, accurate and timely.
• Provide expert advice on admissions procedures, entry requirements, various national and international qualifications, fee status and UCAS processes.
• Work strictly to the UCAS admissions cycle, using specialist resources to inform decision-making, and contribute to enrolment of new students.

Skills

Customer service

Administration

Prioritisation

Problem solving

Process improvement

UK/EU qualifications knowledge

Education

HND / BTEC National Diploma / Diploma in Higher Education

Job description

Professional Services

Marketing & Student Recruitment

Permanent

Unfortunately, this role is not eligible for visa sponsorship in line with Home Office requirements. Applicants will therefore be unable to secure a Skilled Worker visa for this role and will require an alternative source of right to work in the UK.

Please note that the information provided in this advert is correct at the time of writing. The University cannot guarantee sponsorship, and we encourage you to keep up to date with any changes that the Home Office may introduce.

Admissions Co-ordinator

As part of the Admissions team, you will play a key role in processing applications from Scottish, Rest of UK and international applicants across all levels and modes of study. You will assess applications against programme entry requirements, ensuring decisions are made fairly, accurately and within agreed timescales to provide an excellent applicant experience and support the University's recruitment objectives.

Working collaboratively with colleagues across Faculties and professional services, you will provide expert advice on admissions procedures, entry requirements, various national and international qualifications, fee status, and UCAS processes. The role requires exceptional attention to detail, strong customer service skills and the ability to manage a high volume of work while maintaining accuracy. You will work strictly to the UCAS admissions cycle, using a range of specialist resources to inform decision-making, and contribute to the successful enrolment of new students.

The successful candidate should have the following:

• HND / BTEC National Diploma / Diploma in Higher Education / equivalent level of qualification in a Customer Service or Business Administration subject, or equivalent relevant work experience.
• Experience of administration within a busy and fast paced environment.
• Good customer care experience.
• Experience of dealing with conflicting priorities.
• Experience of problem solving.
• Experience of contributing to developing and implementing business processes using own initiative.
• Familiarity with UK, EU and Non-EU academic qualifications.

ABOUT US

University of the West of Scotland is a placemaking institution that is proud to be an integral part of its local communities, with a national and international reach: the University has four campuses in Scotland in Ayr, Dumfries, Lanarkshire and Paisley, as well as a campus in London Docklands. UWS has almost 100 international partnerships and its student community comprises more than 100 nationalities.

UWS is committed to providing education opportunities for all, empowering individuals to reach their full potential. The University creates meaningful impact locally, nationally and globally through innovative learning and teaching, pioneering research, and transformative partnerships. UWS is committed to the UNSDGs and was ranked joint 1st in Scotland and joint 4th in the UK for quality education (SDG4); and 1st in the UK and 39th globally for our contribution to decent work and economic growth (SDG8) in the Times Higher Education Sustainability Impact Ratings 2026.

90% of UWS research was classed as world-leading, internationally excellent, or recognised internationally in the REF (Research Excellence Framework) 2021.

Our professional services teams are the backbone of UWS, providing robust and innovative solutions to support the vast range of work across learning and teaching, and research and innovation. You will join a supportive and dedicated team, playing a key role in a range of work that will help drive forward our ambition to deliver world-leading research, and graduates who will design, shape and build a new future.

We offer our staff a caring and supportive environment, across five campuses, and a competitive benefits package which includes:

• 24 days of annual leave, plus a further 12 days for public/university holidays
• An additional days leave on your birthday
• Defined benefit contribution pension scheme (including death in service benefits upon joining the scheme
• A flexible approach to working pattern and work-life balance
• Employee discount scheme across 3,500 retailers
• Fitness facilities across our campuses
• Access to a range of health and wellbeing resources, including occupational health, physiotherapy and access to our Employee Assistance Programme
• Professional, career and research development opportunities.

Closing Date: Monday 28 th September 2026

Interview Date: Friday 9 th October 2026

Please note that the appointment will be made on the first point of the salary scale (unless by exception, where evidence would need to be provided).

The University reserves the right to shorten/extend the closing date of any position where a high/low volume of suitable applications are received. Therefore, if you are interested in this role, an early application would be encouraged.

You can find out more about how the University uses your personal data as part of the recruitment process by looking at the UWS HR Applicant Privacy Notice at www.uws.ac.uk

UWS are committed signatories to the Armed Forces Covenant.

UWS is committed to equality and diversity and welcomes applications from underrepresented groups.

UWS is a "Disability Confident" employer.

University of the West of Scotland is a registered Scottish charity, no. SC002520