Faculty Executive Administrator

University of Bedfordshire; Luton; On-site; GBP 28,000 - 35,000; Full time

Job summary

The University of Bedfordshire is seeking an enthusiastic Faculty Executive Administrator to join the Business School. The role involves providing administrative support, coordinating meetings, travel, and contracts, and collaborating with staff and stakeholders across faculties and campuses.

Applicants should hold an undergraduate degree or equivalent experience, with strong IT proficiency, organisation, and communication skills.

Qualifications

• Undergraduate degree or equivalent experience in administration.
• Experience with office-based administrative activities.
• Familiar with IT platforms such as Microsoft Office.

Responsibilities

• Organise meetings and take notes.
• Organise staff conference attendance, travel and accommodation.
• Administer staff temporary contracts.
• Coordinate with Heads of School and staff across faculties.
• Provide cover for other administrators' annual leave.

Skills

Communication

Time management

Administrative skills

Event coordination

Stakeholder management

Education

Undergraduate degree

Tools

Microsoft Office

Job description

The University of Bedfordshire is looking to recruit an enthusiastic and proactive Faculty Executive Administrator. The post holder will be part of a dynamic team providing administrative support to the Business School in the University.

Duties will be varied from organising meetings and taking notes, organising staff conference attendance, travel and accommodation, administering staff temporary contracts, working with the Heads of School and members of staff, raising finance requests, settling in new members of staff. Ability to effectively coordinate and deliver a diverse programme of events, working collaboratively with a wide range of stakeholders across Faculties, the University, Schools and Colleges. Also, the role will include providing cover for other administrators' annual leave and other absences as requested.

The successful candidate will hold an undergraduate degree or equivalent work experience in administration. They will have experience of office-based administrative activities and will be familiar with the use of IT platforms such as Microsoft Office.

The successful candidate will possess the ability to communicate effectively in person, in writing and by email, and by telephone and will be able to work effectively with different categories and levels of staff and to empathise with people from a wide range of cultural backgrounds. If you are well-organised and able to manage your time well and enjoy working with people, then you are encouraged to apply for this role.

For an informal discussion about the post, please contact Dawn Wright via [e-mail].

Interview date to be confirmed.

The post will be based in Luton (with travel to other campuses as required)

The University is committed to equality of opportunity and values the diversity of all its workforce and student population.

At the University of Bedfordshire, inclusivity is a key University value, and we are committed to creating an environment in which we celebrate and value the diversity of our staff and student community and provide fair opportunity and outcomes for all.

We recognise that diversity fosters creativity and innovation, and we want our community to represent and benefit from opportunities that the diversity of talent and thought creates.

We, therefore, particularly encourage applications from candidates who are likely to be underrepresented in the University of Bedfordshire's workforce. These include people from Black, Asian and Ethnic Minority backgrounds (particularly in roles in grades 7 and above), disabled people; LGBTQ+ people; and women in some senior grades.

The University has a responsibility to ensure that all employees are eligible to live and work in the UK.

We offer a range of employee benefits including a generous pension and annual leave entitlement, free fitness classes and gym membership, flexible working arrangements, personal and professional development and family-friendly policies.