FACILITIES & REPROGRAPHICS ASSISTANT

Career Legal; Greater London; On-site; GBP 30,000 - 32,000; Full time

Job summary

CITY LAW FIRM in London is seeking a Facilities and Reprographics Assistant to provide a friendly and efficient service to staff and clients. The role covers the General Office and Reprographics departments, including a post and print room service across the business.

Occasional office moves may be required. This is a full-time, office-based role with shifts between 8am and 6pm, and requires handling reprographics equipment, document binding, and coordination with the helpdesk to support

Qualifications

• Experience in a similar role.
• Experience with Excel, PDF, Word and Outlook.
• Experience in post room, reprographics or high-volume printing/binding equipment is advantageous.
• Flexible and positive attitude.
• Able to work under pressure and meet deadlines.
• Good communication, organisation and time management skills.
• High accuracy and attention to detail.

Responsibilities

• Provide friendly, efficient service to internal and external clients.
• Adhere to SLAs as agreed with the business.
• Perform general reprographics duties including scanning, printing and finishing.
• Maintain knowledge of equipment used in the department.
• Create, edit, manipulate and manage PDF documents, where required.
• Operate Fiery-driven printers and manage print queues; ensure color accuracy.
• Produce and finish legal documents using binding methods meeting client specs.
• Handle confidential/historic documents with care.
• Log and prioritise work by deadlines; communicate with originators as needed.
• Use IT systems to receive, format and collate documents; familiarity with workflow tools.

Skills

Communication

Flexibility

Time management

Accuracy/Attention to detail

Under pressure

Tools

Excel

PDF docs

Word

Outlook

Fox IT

BigHand

Job description

FACILITIES & REPROGRAPHICS ASSISTANT - CITY LAW FIRM

LONDON

£30,000 - £32,000

THE ROLE

The role of the Facilities and Reprographics Assistant is to provide a friendly and efficient service to staff and clients. The role will require the ability to work across the General Office and Reprographics departments and provide a post and print room service to the staff across the business. Occasionally there may be changes in service requirements and the need to assist the Facilities team with project work such as office and desk moves as required.

This is a full-time, office based role with shifts ranging between the hours of 8am and 6pm.

RESPONSIBILITIES

• Provide a friendly and efficient service to internal and external clients
• Adhering to SLAs as set out and agreed with the business
• Completing general reprographics duties including scanning, printing and finishing work
• To have a good knowledge of equipment used in the department
• Ability to produce court bundles of all specifications, including using appropriate tabbing and working to complex indexes
• Ability to create, edit, manipulate and manage PDF documents independently using both PDF docs and Fox IT.
• Experience operating Fiery-driven multifunction printers including setting up print jobs, monitoring queues, and ensuring output colour accuracy
• Produce and finish legal documents using a range of binding methods including strip binding, coil binding and Velobind, ensuring documents meet client requirements.
• Care and understanding when handling original, confidential and historic legal documentation
• Log all incoming work and prioritise dependant on deadlines, or where the deadline cannot be met good communication with the originator.
• Use IT systems and software to receive, format and collate documents.
• Knowledge of BigHand or another workflow tool
• Sorting of incoming Royal Mail, DX post & Internal deliveries
• Booking of couriers
• Regular distributions & collections of post and internal mail
• Regular loading bay collections and deliveries
• Support the Helpdesk and all other Facilities Support services as required
• Assisting with workflow coordination when required.
• Stock control of and ordering supplies
• Any other duties on ad-hoc basis

SKILLS AND EXPERIENCE

• Have previous experience in a similar role
• Good experience and knowledge of Excel, PDF, Word and Outlook
• Experience working in a post room, reprographics environment, or operating high-volume printing, copying and binding equipment would be advantageous
• Be flexible
• Have a positive attitude
• Be able to work under pressure
• Have good communication skills
• Have good organisation and time management skills
• Have good accuracy and attention to detail
• Ability to work accurately under pressure and to tight deadlines