Reprographics Operator (6 Month FTC)

Larbey Evans Ltd; City Of London; On-site; GBP 37,000 - 50,000; Full time

Job summary

Prestigious US law firm in London seeks a Reprographics Operator for a 6-month fixed-term contract in the London office. Role covers reprographics, scanning, post handling, and equipment maintenance, with duties including assisting with office moves and meeting room setups.

Candidate should have 12 months+ law-firm experience, be proficient in MS Office 365, and have working knowledge of Adobe Acrobat for PDF handling. Office-based, 11am-7pm, immediate availability preferred.

Qualifications

• 12 months+ experience in a law firm.
• Experience in preparing and assembling legal documents, including engrossments.
• Proficiency in Microsoft Office 365 (Outlook/Word/Excel/PowerPoint).
• Working knowledge of Adobe Acrobat and PDF document handling.

Responsibilities

• Deliver a full reprographics service including scanning, printing, photocopying and document finishing.
• Operate reprographics and finishing equipment to produce high-quality copies and scanned legal documents.
• Sort, distribute and manage incoming/outgoing post, and assist with document movement throughout the day.
• Monitor stationery and consumables, place orders to ensure uninterrupted service.
• Oversee day-to-day use of MFDs and reprographics equipment, including consumable management.
• Support office moves and internal relocations, moving files and materials.
• Assist Facilities with setting up meeting rooms and event spaces.
• Respond promptly to emails, helpdesk tickets and phone inquiries; log and resolve issues.

Skills

Legal document handling

Attention to detail

Tools

Microsoft Office 365

Adobe Acrobat

Job description

Reprographics Operator (6-Month FTC)

Prestigious US law firm is seeking a Reprographics Operator on an initial 6-month fixed-term contract. The firm is looking for someone who can provide comprehensive general administrative, reprographics and post scanning support service to all staff in the London office.

What’s On Offer:

• Salary to £43,000
• 6-month fixed-term contract
• 11am – 7pm working hours
• Office based Monday-Friday
• Applicants must be available immediately or at very short notice

Reprographics Operator – What You’ll Be Doing:

• Deliver a full reprographics service, including scanning, colour and mono printing, photocopying, and document finishing
• Operate reprographics and finishing equipment on a hands-on basis to produce high-quality copies and scanned legal documents
• Sort, distribute, and manage incoming and outgoing post, ensuring timely delivery across the organisation, along with ad-hoc collection and distribution of documents throughout the day
• Monitor and maintain stationery and reprographics consumables, placing orders as required to ensure uninterrupted service
• Oversee day-to-day use of multi-functional devices (MFDs) and reprographics equipment, including consumable management
• Support office moves and internal relocations, including the movement of files, boxes, and departmental materials
• Assist the Facilities team with preparing and setting up meeting rooms and event spaces
• Respond promptly to departmental emails, helpdesk tickets, and telephone enquiries, ensuring issues are logged and resolved efficiently

Reprographics Operator – What We’re Looking For:

• 12 months+ experience working within a law firm
• Experience in preparing and assembling legal documents, including engrossments
• Proficient in Microsoft Office 365, including Outlook, Word, Excel, and PowerPoint
• Working knowledge of Adobe Acrobat and PDF document handling