Facilities & Reception Coordinator

AAB; Stirling; On-site; GBP 22,000 - 28,000; Full time

Job summary

AAB is seeking a Facilities Administrator to manage the reception area, support meeting room bookings, and be the first point of contact for facilities-related queries across multiple locations in the Stirling area.

You will coordinate daily office operations, liaise with contractors, oversee safety checks, and assist with events, ensuring service levels and standards are maintained in a busy professional services environment.

Qualifications

• Previous experience in a facilities, estates, property, or operations coordination role.
• Strong organisational skills and ability to manage multiple priorities.
• Good communication skills and a proactive, customer-focused approach.
• Experience working with suppliers and contractors.
• Confident user of Microsoft Office (Outlook, Excel, Word, Teams).
• Full driving licence and access to a car.

Responsibilities

• Manage reception area, welcome visitors and clients.
• Coordinate meeting room bookings, reporting technology issues to TTech.
• Act as the first point of contact for facilities-related queries from colleagues across all office locations.
• Coordinate day-to-day building operations, including cleaning, maintenance, waste, security, utilities, and office services.
• Log, track, and manage reactive maintenance requests through to completion.
• Liaise with external contractors and service providers to ensure works are completed on time, to specification, and within agreed service levels.
• Monitor facilities standards and elevate issues where required.
• Assist and coordinate events held in the location.

Skills

Reception duties

Facilities coordination

Organisational skills

Communication skills

Supplier management

Microsoft Office

Drivers licence

Tools

SharePoint

Job description

AAB is seeking a Facilities Administrator to manage the reception area, support meeting room bookings, and be the first point of contact for facilities-related queries across multiple locations in the Stirling area.

You will coordinate daily office operations, liaise with contractors, oversee safety checks, and assist with events, ensuring service levels and standards are maintained in a busy professional services environment.