Facilities & Programs Coordinator: Onboarding & Events

United Kingdom Atomic Energy Authority; Nottingham; On-site; GBP 28,000 - 38,000; Full time

Job summary

Fusion Energy Base is seeking a Facilities & Business Support Coordinator to act as a central point of coordination for the STEP Programme at West Burton, Nottinghamshire. You will manage diaries, onboarding, meetings, and documentation, liaising with the STEP Programme Manager and Senior Leadership Team, and ensuring IT access, visitor passes, and site security are handled smoothly.

This role emphasizes inclusion, data accuracy, and compliance with BPSS/DBS checks, with a strong focus on

Qualifications

• Essential: GCSE grade C or higher in English and Maths.
• Demonstrable administrative experience.
• Excellent interpersonal and communication skills.
• Discreet and professional approach.
• Proven ability to cope with multiple tasks and prioritise.
• Excellent IT literacy and competency with Microsoft Office.

Responsibilities

• Diary & meeting management including travel, training, meetings, and site visits.
• Coordinate internal and external meetings with visitor management and site access.
• Prepare agendas, take minutes, and monitor meeting outcomes.
• Induction & site access: deliver inductions for new starters and visitors with IT access, passes, and accommodation.
• Data & record management: maintain accurate records following IT security and document control.
• Purchasing & travel: manage requisitions and purchases in line with financial delegations.
• Organise UK and international travel and conference registrations.
• Recruitment administration: support campaigns, schedule interviews, liaise with hiring managers.

Skills

Organisational skills

Communication skills

Multitasking

Education

GCSE English and Maths (Grade C or equivalent)

Tools

Microsoft Office

Job description

Fusion Energy Base is seeking a Facilities & Business Support Coordinator to act as a central point of coordination for the STEP Programme at West Burton, Nottinghamshire. You will manage diaries, onboarding, meetings, and documentation, liaising with the STEP Programme Manager and Senior Leadership Team, and ensuring IT access, visitor passes, and site security are handled smoothly.

This role emphasizes inclusion, data accuracy, and compliance with BPSS/DBS checks, with a strong focus on