Facilities Operations Specialist

JR United Kingdom; London; On-site; GBP 40,000 - 70,000; Full time

Job summary

An established industry player is seeking a Facilities Operations Specialist to oversee operational services across international locations. This role involves managing landlord relationships, ensuring compliance with health and safety standards, and supporting new office setups. The ideal candidate will drive service improvements and recommend cost efficiencies while collaborating with senior management. If you thrive in a dynamic environment and are passionate about operational excellence, this opportunity is perfect for you.

Qualifications

• Experience managing operational requirements across international locations.
• Strong background in health and safety standards and compliance.

Responsibilities

• Act as the main point of contact for international operational services.
• Manage day-to-day operational challenges across various sites.

Skills

Operational Management

Relationship Management

Health & Safety Compliance

Financial Analysis

Project Management

Education

Bachelor's Degree

Relevant Certifications

Tools

Presentation Software

Budget Management Tools

Job description

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Facilities Operations Specialist, London

Client: LevelUP HCS

Location: London, United Kingdom

Job Category: Other

EU work permit required: Yes

Job Views:

3

Posted:

05.05.2025

Expiry Date:

19.06.2025

Job Description:

The ideal candidate will:

• Act as the main point of contact for all international locations across Europe, Asia, Middle East, and South America regarding operational property services and related issues, including shredding, cleaning, handyman services, etc.
• Manage landlord relationships across international sites (first point of contact/escalation).
• Oversee all international offices, managing local facilities staff.
• Handle operational risk duties, dedicating at least 10% of the Corporate Services Department's efforts.

Key Responsibilities & Tasks

Operational – International

• Manage day-to-day operational requirements and challenges of all international locations, supported by outsourced vendors as needed.
• Manage relationships with internal clients across all international locations.
• Support and participate in rolling out operational requirements for new office locations, ensuring timely delivery and consistency.
• Implement procedures, controls, and documentation for international locations, ensuring local understanding and compliance.
• Ensure international contracts meet performance levels, renegotiate as needed.
• Oversee health & safety standards, ensuring compliance with international regulations.
• Participate in real estate transactions, including financial analysis for senior management.

Building Management

• Liaise with landlords for issues like air conditioning, leaks, etc.
• Manage inquiries related to space occupancy and expansion.
• Manage sub-tenants if applicable.

Strategic

• Recommend cost efficiencies and drive service improvements.
• Oversee ESG, environmental, and energy efficiency requirements, aligning globally.
• Create presentations for senior management.
• Analyze headcount for growth, collaborating with COOs and business leads.
• Represent the department at new business meetings.
• Manage budgets related to occupancy and equipment, and contribute to project budgets.

Reporting

• Enhance department MI for international offices.
• Manage risk activities and escalation procedures.

Other

• Represent the department in audits and process changes.
• Participate in ad hoc projects and travel as needed.
• Potentially lead project management initiatives.