Facilities Officer - 12 Month Fixed Term Contract

TN United Kingdom; Walton-on-Thames; Hybrid; GBP 30,000 - 50,000; Full time

Job summary

An established industry player is seeking a Facilities Officer for a 12-month fixed-term contract. This role involves coordinating various departmental activities and ensuring smooth operations within the Facilities department. You will work closely with colleagues and external providers to deliver exceptional service. The ideal candidate will possess excellent interpersonal skills, be self-motivated, and have a strong understanding of project and stakeholder management. This is a fantastic opportunity to contribute to a leading automotive brand while enjoying a range of benefits in a supportive work environment.

Benefits

Flexible working hours

Hybrid working

Employee Car Scheme

Free lunch

Private Medical Care

Annual Health Checks

Generous Pension

Life Assurance

24 days Annual Leave

Free weekly yoga and sports clubs

Qualifications

• Excellent interpersonal and communication skills are essential.
• Competent in project and stakeholder management.
• Previous experience with SAP is beneficial.

Responsibilities

• Organize repairs and maintenance tasks at Kia’s properties.
• Assist in monitoring office security and environment.
• Support health and safety tasks including risk assessments.

Skills

Interpersonal Skills

Communication Skills

Project Management

Stakeholder Management

Data Interpretation

Self-motivation

Education

IOSH Qualification

NEBOSH Qualification

Tools

SAP

Microsoft Office

BMS Systems

Job description

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Facilities Officer - 12 Month Fixed Term Contract, Walton-on-Thames

Client: Kia Europe

Location: Walton-on-Thames, United Kingdom

Job Category: Other

EU work permit required: Yes

Job Reference:

e95920bf2c19

Job Views:

15

Posted:

28.04.2025

Expiry Date:

12.06.2025

Job Description:

About Us

Kia UK is a leading automotive brand offering one of the industry’s largest range of models across multiple vehicle segments and was the fourth most popular UK car brand in 2023. With 190 Kia Dealers across the country, Kia is now widely known for its advanced electrified products offering the technology of tomorrow, today. Spearheading this charge are award-winning products including the fully electric EV6 – Kia’s first dedicated electric vehicle, the 2024 World Car of the Year the EV9 and the all new electric compact SUV the EV3.

Kia UK has grown for over 30 years, supported by bold design, quality products and ever-evolving customer service. By 2027, the brand aims to offer no less than nine fully electric vehicles in the UK, a positive step towards becoming a leading global sustainable mobility solutions provider.

People are central to Kia UK and every day is an opportunity to learn something new and to grow personally and professionally. This was recognised with Kia UK named as one of the UK’s Best Workplaces 2024 by Great Place To Work, and also ranked in the 2024 Best Workplaces for Women, Development, Wellbeing, and Manufacturing, Production & Transportation. Kia employees reported positively on areas such as working atmosphere, trust in management, corporate strategy, pride in working for the company, benefits, facilities and much more!

The Role

A 12 month Fixed Term Contract providing a wide range of departmental activities, working closely with colleagues, outsourced providers, and contractors to ensure smooth management and operation of the Facilities department at Kia UK Limited, ensuring all staff and visitors receive the best possible service from the department.

Responsible for supporting the business in the co-ordination of Carbon reduction aims as well as supporting the Facilities Manager with day-to-day operations;

Organise repairs & maintenance tasks at Kia’s properties, mainly head office

Assist in monitoring the security of the office and the office environment, ensuring it is presented in the best possible way and safe for staff/visitors

Support H&S tasks including DSE assessments, PAT testing, risk assessments, audits

Respond to Insurance requests including Insurance claims, support renewals as well as event requirements from staff and external personnel.

Assist in the management of Front of House team, deputising for Facilities Manager with Catering, Cleaning, Security and other outsourced providers

Assisting in the maintaining of facilities systems including Microsoft Visio, Avigilon, ACT Manage, BMS systems

Processing of purchase orders and expenses through SAP with understanding of expenditure and annual budget allocation

Support fit-out, reorg and construction projects with start to end management as required

Work collaboratively with various departments on projects, including tasks associated with hosting events

Liaise with external facilities management providers such as utility providers, local authorities for Head Office and other sites

Support property management processes such as rent reviews, business rates, service charge matters, tenants improvements, lease obligations, site inspections, commercial agents liaisons etc.

Support tenancy requirements and requests on behalf of expats, liaison with property management and/or landlord, set up lease agreements, deposits, end of tenancy cleans etc.

Support the business with increased declarations required by external supplier and customers regards Net Zero commitments and plans

Greenhouse Gas Consumption reporting management for all KUK sites, including Scope 1,2 and 3 energy usage allocation

Assist in the annual audit process for achieving annual ISO 14064-1 accreditation with external consultants & audit body

About You

Excellent interpersonal and communication skills

Ability to work effectively cross functionally

Good working knowledge of Microsoft Office

Self-starter, motivated, driven and with a desire to learn

Competent Project and Stakeholder Management skills

Ability to interpret data and make commercial recommendations

Previous experience using SAP would be beneficial along with understanding BMS systems

Qualified in IOSH, NEBOSH or any industry standard H&S and/or Environmental qualification desirable

We recognise that there may be a number of ways to meet our requirements. We are looking for the best candidate for the job and encourage you to apply even if your experience or qualifications don’t exactly match what we’ve outlined in the role description. If you think you could be a good fit for this role, we’d love to hear from you!

The Benefits

Flexible working hours (core hours between 10:00am-3:00pm)

Hybrid working (up to 2 days a week remote working pro rata)

Employee Car Scheme (car lease + insurance all included from £85/month)

Onsite Chef -> free lunch every day

Private Medical Care (Vitality)

Annual Health Checks and free flu jabs offered onsite

Pension with generous enhanced employer contribution

Life Assurance

Critical Illness Protection

24 days Annual Leave + Bank Holidays

Wellness benefits including cycle to work scheme, free eye tests, employeeassistance programme, Mental Health First Aiders and more

Financial hub providing free financial guidance and support

Enhanced Maternity, Adoption and Shared Parental Leave (up to 6 months full pay)

Enhanced Paternity Leave

Free weekly yoga, football, and badminton clubs

Pool tables, dart board, and massage chairs onsite

Opportunity to get involved & give back via our charity partners

Celebrations such as our Spring Ball, Christmas events, Social Club and much more!

Location/Travel

The Kia UK Head Office is based in Walton-on-Thames, just a 5-minute walk from the station. We also have plenty of on-site parking for drivers, including EV charging ports.

There is step-free access throughout the building, but please let us know if you require any additional accessibility support and we will cater to your needs as best we can.