Facilities & Office Services Coordinator

Irwin Mitchell; Sheffield; On-site; GBP 19,000 - 23,000; Full time

Benefits offered by this job

25 days holiday + bank holidays (plus

Bonus reviews for eligible colleagues

Westfield Health

Digital GP access

Competitive pension

Two volunteering days annually

Employee discounts

Job summary

Irwin Mitchell is seeking a Facilities Assistant to provide a responsive, welcoming service across our Sheffield offices. You will support Travel, Reception, Hospitality, document services, post and deliveries, and meeting room setup as part of the Facilities Management team.

The role requires organisation, a can-do attitude and the ability to work across multiple tasks. Responsibilities include arranging travel, handling amendments, supporting front-of-house, booking rooms, managing post, and

Qualifications

• Clear communication with colleagues, clients and visitors.
• Ability to organise and prioritise a varied workload with competing deadlines.
• Experience in reception, facilities, or office support environments is desirable.

Responsibilities

• Arrange business travel and accommodation in line with policy.
• Manage travel changes and keep colleagues informed.
• Provide reception and front-of-house cover when required.
• Book meeting rooms and parking for visitors.
• Handle post, courier deliveries and document processing.
• Support reprographics and basic device troubleshooting.
• Monitor and replenish stationery and supplies.
• Move furniture and set up meeting rooms.
• Travel to other offices for cover as needed.

Skills

Communication

Customer service

Multitasking

Microsoft 365

Reception experience

Tools

Microsoft Outlook

Microsoft Teams

Excel basics

Job description

Irwin Mitchell is seeking a Facilities Assistant to provide a responsive, welcoming service across our Sheffield offices. You will support Travel, Reception, Hospitality, document services, post and deliveries, and meeting room setup as part of the Facilities Management team.

The role requires organisation, a can-do attitude and the ability to work across multiple tasks. Responsibilities include arranging travel, handling amendments, supporting front-of-house, booking rooms, managing post, and