Facilities & Office Services Coordinator

Irwin Mitchell LLP; Sheffield; On-site; GBP 21,000 - 27,000; Full time

Benefits offered by this job

25 days' holiday

Annual pay and bonus review

Westfield Health

Digital GP access

Competitive pension arrangements

Two volunteering days annually

Colleague discounts

Job summary

Irwin Mitchell LLP is seeking a proactive Facilities Assistant to support daily office operations across travel, reception, hospitality, document services, and postal duties. You’ll join the Facilities Management team and report to the Office & Facilities Manager, ensuring smooth, client‑facing service and efficient office workflows.

Ideal candidates will be organised, able to manage varying tasks with competing deadlines, and comfortable using Microsoft 365.

Qualifications

• Experience in handling front-of-house, travel bookings or office services.
• Strong communication and organisational skills with attention to detail.
• Experience with Microsoft 365 apps (Outlook/Teams/Excel) or willingness to learn.

Responsibilities

• Arrange business travel and accommodation per policy.
• Provide reception/front-of-house cover and create a welcoming experience.
• Book meeting rooms and parking for visitors and colleagues.
• Handle post, deliveries and reprographics with accuracy.
• Move and set up furniture and meeting spaces as required.
• Follow health and safety procedures and report risks.

Skills

Customer service

Microsoft 365

Organisation

Communication

Teamwork

Tools

Microsoft 365

Job description

Irwin Mitchell LLP is seeking a proactive Facilities Assistant to support daily office operations across travel, reception, hospitality, document services, and postal duties. You’ll join the Facilities Management team and report to the Office & Facilities Manager, ensuring smooth, client‑facing service and efficient office workflows.

Ideal candidates will be organised, able to manage varying tasks with competing deadlines, and comfortable using Microsoft 365.