Facilities & Office Operations Manager (Employee-Owned)

Evolution Security; Marlow; On-site; GBP 32,000 - 42,000; Full time

Benefits offered by this job

25 days annual leave

Company pension

Private healthcare

Wellbeing & health screening

Job summary

Evolution Security is seeking an Office Manager to support efficient operation, safety, and upkeep of our buildings and workspaces. You will coordinate facilities, services, and equipment to deliver a high-quality workplace experience for staff across the group.

You will work with internal teams, external contractors, and service providers to ensure compliance, timely maintenance, and smooth office moves. The role also involves front-of-house duties, training record maintenance, and potential

Qualifications

• Experience in facilities coordination or office management.
• Strong organisational and multitasking abilities.
• Excellent communication and customer service.
• Knowledge of building maintenance processes.

Responsibilities

• Oversee daily building operations across the group, including all systems/services, room setups, cleaning schedules, and general upkeep.
• Log, prioritise, and track maintenance requests; schedule repairs; liaise with engineers, contractors, and vendors.
• Support compliance with workplace safety standards and maintain audit documentation.
• Coordinate service providers and manage contracts/renewals.
• Maintain office layouts, asset inventories, and space utilisation; support moves and reconfigurations.
• Assist with purchase orders, cost tracking, and sourcing of supplies, equipment, and services.
• Act as the first point of contact for facility-related queries; ensure prompt, professional communication.
• Assist with emergency procedures and incident reporting.
• Greet visitors at front desk and be available during larger meetings or events.
• Maintain training records and certificates for audits.
• Assist with management of company vehicles and grey fleet.

Skills

Organisational skills

Clear communication

Vendor management

Problem-solving

Basic building systems knowledge

Microsoft Office

Tools

Microsoft Office

Facilities management software

Job description

Evolution Security is seeking an Office Manager to support efficient operation, safety, and upkeep of our buildings and workspaces. You will coordinate facilities, services, and equipment to deliver a high-quality workplace experience for staff across the group.

You will work with internal teams, external contractors, and service providers to ensure compliance, timely maintenance, and smooth office moves. The role also involves front-of-house duties, training record maintenance, and potential