Facilities Office Assistant

Napthens LLP; Preston; On-site; GBP 20,000 - 25,000; Full time

Job summary

A leading law firm, Napthens LLP, is seeking a Facilities Office Assistant in Preston. This role blends office administration with practical tasks, including hands-on maintenance, data management, and travel between offices. It offers an excellent opportunity to grow in a supportive environment, handling various duties to ensure a safe and efficient workplace.

Benefits

Mileage and parking costs covered

Training provided for maintenance tasks

Qualifications

• Competent in using Microsoft Office (Word, Excel, Outlook).
• Full UK driving license and access to a vehicle.
• Hands-on and practical individual; training provided.

Responsibilities

• Support maintenance and cleanliness of office spaces.
• Recoding and analysing data, managing databases.
• Carrying out small repairs and setting up workstations.

Skills

Microsoft Office

Organisational Skills

Problem-Solving

Teamwork

Attention to Detail

Job description

Facilities Office Assistant
Location: Preston (with regular travel to other offices)
Start Date: End of July / Early August
Hours: Monday to Friday, 9:00am – 5:00pm (35 hours per week)
Reporting to: Facilities Manager

We’re hiring a Facilities Office Assistant—ideal for someone who doesn’t want to be stuck behind a desk all day.

This role combines office-based admin and data work (using MS Office) with practical, hands-on tasks like restocking stationery, minor repairs, and occasional redecorating. If you're willing to learn, we’ll train you in our systems and basic maintenance—making it a great step up from a purely admin role.

You’ll be based in Preston, with regular travel to our other offices. Mileage and parking costs are covered. As our Facilities team grows from two to three, you’ll be a key part of ensuring our workplaces remain safe, well-maintained, and running smoothly.

About Napthens

Napthens is a leading regional law firm offering high-quality legal services to businesses and individuals across the UK. We pride ourselves on our values of collaboration, understanding, and excellence in everything we do.

We Collaborate • We Understand • We Excel

What You’ll Be Doing

• Travelling between offices as needed (mileage paid), you’ll be supporting the maintenance and cleanliness of our spaces, including restocking supplies and liaising with contractors

• Recoding and analysing data and contracts, responding to emails and enquiries and managing databases

• Carrying out small repairs, moving office furniture, and setting up workstations (DIY training provided)

• Building strong relationships across the business by helping improve processes and the work environment

• Supporting health & safety checks and ensuring compliance with relevant regulations (training provided)

What We’re Looking For

• A hands-on and practical individual who is happy to get involved in all aspects of the role (training will be provided in the maintenance tasks)

• Friendly and approachable, with a positive attitude and willingness to learn

• Well-organised, proactive, and with a keen eye for detail

• Competent in using Microsoft Office (Word, Excel, Outlook)

• Capable of working both independently and as part of a team

• Full UK driving license and access to a vehicle

• Flexible and willing to support occasional out-of-hours work

This is an exciting opportunity to be a key part of a growing team, where you’ll contribute to creating an efficient and safe working environment across multiple locations.