Facilities Office Assistant

Napthens LLP; Blackburn; Hybrid; GBP 20,000 - 25,000; Full time

Job summary

A leading regional law firm, Napthens LLP, is seeking a Facilities Office Assistant for a hybrid role involving administrative and practical tasks across multiple locations. The role includes data management, maintenance support, and adhering to health & safety regulations, making it ideal for a proactive individual eager to learn.

Qualifications

• Full UK driving license and access to a vehicle.
• Competent in Microsoft Office applications.
• Friendly and approachable demeanor.

Responsibilities

• Maintaining cleanliness and restocking supplies across various offices.
• Carrying out small repairs and setting up workstations.
• Supporting health & safety checks and ensuring compliance.

Skills

Hands-on

Organizational skills

Attention to detail

Communication

Tools

Microsoft Office

Job description

Facilities Office Assistant
Location: Hybrid Preston (with regular travel to other offices)
Start Date: End of July / Early August
Hours: Monday to Friday, 9:00am – 5:00pm (35 hours per week)
Reporting to: Facilities Manager

We’re hiring a Facilities Office Assistant—ideal for someone who doesn’t want to be stuck behind a desk all day.

This role combines office-based admin and data work (using MS Office) with practical, hands-on tasks like restocking stationery, minor repairs, and occasional redecorating. If you're willing to learn, we’ll train you in our systems and basic maintenance—making it a great step up from a purely admin role.

You’ll be based in Preston, with regular travel to our other offices, including the potential for one day a week at our Blackburn office. Mileage and parking costs are covered. As our Facilities team grows from two to three, you’ll be a key part of ensuring our workplaces remain safe, well-maintained, and running smoothly.

About Napthens

Napthens is a leading regional law firm offering high-quality legal services to businesses and individuals across the UK. We pride ourselves on our values of collaboration, understanding, and excellence in everything we do.

We Collaborate • We Understand • We Excel

What You’ll Be Doing

• Travelling between offices as needed (mileage paid), you’ll be supporting the maintenance and cleanliness of our spaces, including restocking supplies and liaising with contractors
• Recoding and analysing data and contracts, responding to emails and enquiries and managing databases
• Carrying out small repairs, moving office furniture, and setting up workstations (DIY training provided)
• Building strong relationships across the business by helping improve processes and the work environment
• Supporting health & safety checks and ensuring compliance with relevant regulations (training provided)

What We’re Looking For

• A hands-on and practical individual who is happy to get involved in all aspects of the role (training will be provided in the maintenance tasks)
• Friendly and approachable, with a positive attitude and willingness to learn
• Well-organised, proactive, and with a keen eye for detail
• Competent in using Microsoft Office (Word, Excel, Outlook)
• Capable of working both independently and as part of a team
• Full UK driving license and access to a vehicle
• Flexible and willing to support occasional out-of-hours work

This is an exciting opportunity to be a key part of a growing team, where you’ll contribute to creating an efficient and safe working environment across multiple locations.