Facilities Manager - Insurance and Contractor Sourcing

The Woodland Trust; Grantham; Hybrid; GBP 42,000 - 62,000; Full time

Benefits offered by this job

Enhanced Pension

Life Assurance

Flexible & hybrid working

25 days leave + BH

Buy/Sell holiday scheme

Enhanced parental pay

Employee assistance programme

Job summary

The Woodland Trust is seeking a Facilities Manager to lead procurement across Facilities, insurance, fleet and capital works, ensuring value for money and robust governance. You will oversee insurance arrangements, manage contracts and suppliers, and contribute to risk management and decarbonisation efforts at the Grantham office.

This hybrid role combines home working with monthly head office attendance in Grantham, Lincolnshire, with occasional travel to other sites.

Qualifications

• Experience managing insurance portfolios and claims.
• Procurement expertise including routes to market, tendering, supplier selection.
• Ability to manage contractors, SLAs, performance monitoring.
• Focus on value for money and sustainable procurement outcomes.
• Experience developing policies, procedures and guidance (Emergency Management/Business Continuity).
• Knowledge of health and safety legislation in facilities/operational settings.
• Strong IT skills and familiarity with facilities systems.

Responsibilities

• Lead procurement activity across Facilities, insurance, fleet, services and capital works.
• Manage key contracts and suppliers, monitoring performance and budgets.
• Oversee insurance arrangements and risk management.
• Develop and test Emergency Management Framework (EMF).
• Support capital works for decarbonisation at Grantham Office.
• Maintain records on contracts, procurement, insurance, expenditure, risks and supplier performance.

Skills

Insurance management

Procurement

Contract management

Risk management

Sustainability procurement

Policy development

Education

CIPS or equivalent procurement qualification

Tools

Microsoft Word

Microsoft Excel

Microsoft Teams

Outlook

Job description

The Woodland Trust is looking for a Facilities Manager to lead on insurance, contractor sourcing and supplier relationships across our facilities portfolio, making sure we have the right cover, robust risk management and strong value for money. Working collaboratively across the Trust, you'll bring good governance and commercial thinking to help us manage risk and protect the organisation.

The Role:

• Lead procurement activity across Facilities, insurance, fleet, services and capital works, ensuring robust decision–making, value for money, quality, compliance and sustainability.
• Manage key contracts and suppliers, including insurance, monitoring performance, compliance, budgets, value for money and sustainability, and lead market–testing activity.
• Oversee insurance arrangements, ensuring appropriate cover, legal and regulatory compliance, risk management and assurance across the Trust.
• Develop, maintain and test the Trust's Emergency Management Framework (EMF), ensuring effective procedures are in place to respond to incidents.
• Work with colleagues to manage the impact and delivery of capital works supporting decarbonisation at the Trust's Grantham Office.
• Maintain accurate records and management information covering contracts, procurement, insurance, expenditure, risks and supplier performance, while ensuring effective customer service.
• Develop Facilities policies, procedures, guidance and service–level arrangements, while ensuring appropriate contractual and insurance arrangements protect the Trust's buildings, equipment, vehicles and other assets.
• This is a hybrid position with a mix of home working and from our head office in Grantham, Lincolnshire. Head office attendance would be required once a month on average. Occasional travel to other offices and remote locations may also be required.

The Candidate:

• Experience of managing insurance portfolios and claims, with a sound understanding of risk and related processes.
• Demonstrable expertise in procurement, including procurement processes, routes to market, tendering and supplier selection.
• The ability to manage contractors and suppliers effectively, including contracts, service–level monitoring and performance management.
• A strong focus on value for money and sustainable procurement outcomes.
• Experience developing and implementing policies, procedures and guidance, including Emergency Management or Business Continuity arrangements.
• Sound knowledge of health and safety legislation and procedures, ideally gained within a similar facilities or operational environment.
• Strong IT skills, including Microsoft Word, Excel, Teams and Outlook, alongside relevant Facilities systems.
• Knowledge or a qualification in Business Continuity, insurance claims or CIPS/equivalent procurement would be desirable.

Benefits and Wellbeing:

Joining our team means you'll be part of our fight for a greener, healthier planet for people and wildlife. We take good care of our staff, offering support and training opportunities. We also offer:

• Enhanced Employer Pension
• Life Assurance
• Flexible and hybrid working options (7am – 7pm)
• Generous annual leave – 25 Days plus Bank Holidays (pro rata for part–time)
• Buy and sell holiday scheme
• Enhanced parental pay
• Employee assistance programme

To support inclusivity and remove barriers for candidates, we publish all salaries upfront and proudly follow the We Show the Salary pledge. The salary listed is the set salary for this role, and we don't ask applicants to state their current pay or expectations. If you choose to apply, we'll take that as confirmation that the advertised salary meets your expectations.

About Us:

The Woodland Trust is the UK's largest woodland conservation charity. We want to see a world where woods and trees thrive for people and nature. The Trust engages and inspires people to make a difference by protecting, restoring and creating woodland and getting more trees in the ground.

Our commitment to Diversity and Inclusion:

To achieve our mission, we need to better reflect society and the communities we work in. People of colour and disabled people are currently under–represented across the environment and conservation sector. If you identify as a person of colour and/or disabled, we particularly encourage you to apply.

Acceptable Use – Artificial Intelligence (AI):

We understand that candidates may choose to use AI tools to support their job applications. However, we ask that any information submitted reflects your own experience, skills and understanding. During interviews, candidates are expected to respond independently without the use of AI tools.