Facilities Manager () in Bristol

Energy Jobline ZR; West of England; On-site; GBP 38,000 - 46,000; Full time

Benefits offered by this job

25 days annual leave

Company pension contribution

Mindful Employer Plus Scheme

Cycle to Work Scheme

Long Service Awards

Monthly Staff Recognition Award

Job summary

Energy Jobline ZR is seeking an experienced Facilities Manager for an established charity in Bristol. You will oversee offices and accommodation properties, ensuring safety, compliance, and efficient operations across multi-site sites.

The role covers line management of Receptionists and Systems Administrator, budget control, and contract oversight, with a 37.5-hour week and a strong emphasis on health, safety and operational excellence.

Qualifications

• 3+ years in a similar facilities/estate management role.
• Experience supervising staff and office administration functions.
• Strong knowledge of Health & Safety legislation and risk assessments.
• Experience establishing and managing facilities/service contracts.
• Knowledge of leases and property documentation.
• Experience overseeing building repairs and contractors.
• Strong organisational skills and multi-priority planning.
• Good IT skills and experience with computerized records.

Responsibilities

• Manage day-to-day operation of offices and facilities.
• Oversee repairs, planned and reactive maintenance across properties.
• Lead Health & Safety including risk assessments and compliance.
• Manage facilities contracts (cleaning, security, IT, utilities, etc.).
• Support leases, new premises, and property-related projects.
• Plan cyclical works with landlords and contractors.
• Manage facilities budgets and procurement for value-for-money.
• Coordinate mandatory Health & Safety training.

Skills

Facilities management

Health & Safety

Contract management

Staff supervision

Office administration

Risk assessment

Property leases

Multi-site travel

IT systems

Job description

Job Description

Your new company You will be joining an established charitable organisation providing vital services across Bristol. The organisation manages a range of office and accommodation-based services and is looking for an experienced Facilities Manager () to take responsibility for its facilities, property compliance, health & Safety and operational working environments. This is a key role within the organisation, reporting to the Director of Resources and contributing as a member of the Senior Management Team.

Your new role

As Facilities Manager, you will be responsible for ensuring the organisation's offices and accommodation-based properties are safe, compliant, well maintained and fit for purpose. You will work 37.5 hours per week and have responsibility for the Receptionists and Systems Administrator.

• *Due to the specific requirements of this role, this post is exempt under the Equality Act (2010), Part 1, Schedule 9 (Genuine Occupational Requirement).
• Managing the day-to-day operation of the organisation's offices and facilities.
• Overseeing building repairs, planned and reactive maintenance across office and accommodation properties.
• Taking the lead on Health & Safety, including risk assessments, fire safety, statutory checks and safe working practices.
• Ensuring accommodation properties meet required standards and statutory requirements, including servicing of fire and gas equipment, PAT testing and other installations.
• Conducting and coordinating property inspections and monitoring the quality and cost of maintenance works.
• Managing facilities-related contracts covering areas such as cleaning, security, CCTV, parking, utilities, IT support, telecommunications and office equipment.
• Managing relationships with contractors, service providers and partner landlords.
• Developing and maintaining the Approved Contractors List.
• Supporting the management of leases, new premises, office moves and property-related projects.
• Planning cyclical works and alterations alongside landlords and contractors.
• Managing facilities budgets, procurement and expenditure to achieve value for money.
• Coordinating mandatory Health & Safety requirements and training, including Fire Marshals and First Aiders.
• Managing reception services and ensuring appropriate administrative systems and cover are maintained.
• Reviewing and developing facilities, premises, environmental and Health & Safety policies and procedures.
• Supporting wider organisational projects and contributing to the Senior Management Team.

What you'll need to succeed

You will be an experienced Facilities Manager or property/facilities professional with a strong understanding of building management, compliance and Health & Safety.

• A minimum of 3 years' experience working at a similar level, including at least 12 months within a comparable role.
• Experience managing or supervising staff and office administration functions.
• Sound knowledge of Health & Safety legislation, risk assessments and workplace compliance.
• Experience establishing and managing facilities and service contracts.
• Knowledge of leases and property documentation.
• Experience overseeing building repairs, maintenance and contractors.
• Strong organisational and planning skills with the ability to manage multiple priorities and deadlines.
• Good IT skills and experience maintaining computerised records and systems.
• Strong written and verbal communication skills with the confidence to engage with colleagues, contractors, landlords and senior management.
• A proactive approach and the ability to work independently and make responsible decisions.
• A commitment to equality, and culturally sensitive service delivery.
• The flexibility and willingness to travel between locations as required.
• Experience within a charity, community-based, supported accommodation or similar environment would be advantageous.

What you'll get in return

You will receive a salary of £42,123 per annum plus mileage (as you will be covering multi-sites), for a 37.5-hour working week, alongside a comprehensive benefits package, including:

• 25 days' annual leave
• increasing by one day for each complete year of service after two years, up to a maximum of 30 days
• 8 statutory public holidays plus 3 additional days off, including a day in lieu of International Women's Day
• Excellent development and training opportunities, including internal and external learning, mentoring, shadowing and coaching
• Employer pension contribution of a minimum of 5% of gross salary, subject to the scheme arrangements
• Access to the Mindful Employer Plus Scheme, including a confidential 24-hour staff support helpline
• Cycle to Work Scheme
• Long Service Awards
• Relaxed smart-casual dress code
• Good Idea Reward Scheme
• Monthly Staff Recognition Award