Facilities Manager (Female)

IWFM; West of England; Remote; GBP 38,000 - 46,000; Full time

Benefits offered by this job

25 days' annual leave

Pension scheme

Mindful Employer Plus

Cycle to Work

Long service awards

Casual dress code

Staff recognition program

Job summary

IWFM is seeking an experienced Facilities Manager to lead the organisation's offices and accommodation properties in Bristol. You will ensure safety, compliance and efficient operation across all sites, supervising receptionists and a systems administrator, working 37.5 hours a week.

Reporting to the Director of Resources and part of the Senior Management Team, you will manage repairs, contracts, leases, annual planning, budgets and health & safety training, while delivering value for money and

Qualifications

• Minimum of 3 years' experience at a similar level, including at least 12 months within a comparable role.
• Experience managing or supervising staff and office administration functions.
• Strong knowledge of Health & Safety legislation, risk assessments and workplace compliance.
• Experience establishing and managing facilities and service contracts.
• Knowledge of leases and property documentation.
• Experience overseeing building repairs, maintenance and contractors.
• Strong organisational and planning skills with the ability to manage multiple priorities and deadlines.

Responsibilities

• Manage day-to-day operation of offices and facilities.
• Oversee building repairs, planned and reactive maintenance.
• Lead Health & Safety, including risk assessments, fire safety, statutory checks and safe working practices.
• Ensure accommodation properties meet required standards and statutory requirements, including servicing of fire and gas equipment, PAT testing and other installations.
• Conduct and coordinate property inspections and monitor the quality and cost of maintenance works.
• Manage facilities-related contracts covering areas such as cleaning, security, CCTV, parking, utilities, IT support, telecommunications and office equipment.
• Managing relationships with contractors, service providers and partner landlords.
• Developing and maintaining the Approved Contractors List.
• Supporting the management of leases, new premises, office moves and property-related projects.
• Planning cyclical works and alterations alongside landlords and contractors.
• Managing facilities budgets, procurement and expenditure to achieve value for money.
• Coordinating mandatory Health & Safety requirements and training, including Fire Marshals and First Aiders.
• Managing reception services and ensuring appropriate administrative systems and cover are maintained.
• Reviewing and developing facilities, premises, environmental and Health & Safety policies and procedures.
• Supporting wider organisational projects and contributing to the Senior Management Team.

Skills

Facilities management

Staff supervision

Health & safety knowledge

Contract management

IT skills

Communication skills

Tools

Computerised records systems

Job description

Your new company

You will be joining an established charitable organisation providing vital services across Bristol. The organisation manages a range of office and accommodation-based services and is looking for an experienced Facilities Manager (Female) to take responsibility for its facilities, property compliance, health & safety and operational working environments.

This is a key role within the organisation, reporting to the Director of Resources and contributing as a member of the Senior Management Team.

Due to the specific requirements of this role, this post is exempt under the Equality Act (2010), Part 1, Schedule 9 (Genuine Occupational Requirement).

Your new role

As Facilities Manager, you will be responsible for ensuring the organisation's offices and accommodation-based properties are safe, compliant, well maintained and fit for purpose. You will work 37.5 hours per week and have responsibility for the Receptionists and Systems Administrator. Your responsibilities will include:

• Managing the day-to-day operation of the organisation's offices and facilities.


• Overseeing building repairs, planned and reactive maintenance across office and accommodation properties.


• Taking the lead on Health & Safety, including risk assessments, fire safety, statutory checks and safe working practices.


• Ensuring accommodation properties meet required standards and statutory requirements, including servicing of fire and gas equipment, PAT testing and other installations.


• Conducting and coordinating property inspections and monitoring the quality and cost of maintenance works.


• Managing facilities-related contracts covering areas such as cleaning, security, CCTV, parking, utilities, IT support, telecommunications and office equipment.


• Managing relationships with contractors, service providers and partner landlords.


• Developing and maintaining the Approved Contractors List.


• Supporting the management of leases, new premises, office moves and property-related projects.


• Planning cyclical works and alterations alongside landlords and contractors.


• Managing facilities budgets, procurement and expenditure to achieve value for money.


• Coordinating mandatory Health & Safety requirements and training, including Fire Marshals and First Aiders.


• Managing reception services and ensuring appropriate administrative systems and cover are maintained.


• Reviewing and developing facilities, premises, environmental and Health & Safety policies and procedures.


• Supporting wider organisational projects and contributing to the Senior Management Team.

What you'll need to succeed

You will be an experienced Facilities Manager or property/facilities professional with a strong understanding of building management, compliance and Health & Safety. Ideally, you will be able to demonstrate:

• A minimum of 3 years' experience working at a similar level, including at least 12 months within a comparable role.


• Experience managing or supervising staff and office administration functions.


• Sound knowledge of Health & Safety legislation, risk assessments and workplace compliance.


• Experience establishing and managing facilities and service contracts.


• Knowledge of leases and property documentation.


• Experience overseeing building repairs, maintenance and contractors.


• Strong organisational and planning skills with the ability to manage multiple priorities and deadlines.


• Good IT skills and experience maintaining computerised records and systems.


• Strong written and verbal communication skills with the confidence to engage with colleagues, contractors, landlords and senior management.


• A proactive approach and the ability to work independently and make responsible decisions.


• A commitment to equality, diversity and culturally sensitive service delivery.


• The flexibility and willingness to travel between locations as required.

Experience within a charity, community-based, supported accommodation or similar environment would be advantageous.

What you'll get in return

You will receive a salary of 42,123 per annum plus mileage (as you will be covering multi-sites), for a 37.5-hour working week, alongside a comprehensive benefits package, including:

• 25 days' annual leave, increasing by one day for each complete year of service after two years, up to a maximum of 30 days


• 8 statutory public holidays plus 3 additional days off, including a day in lieu of International Women's Day


• Excellent development and training opportunities, including internal and external learning, mentoring, shadowing and coaching


• Employer pension contribution of a minimum of 5% of gross salary, subject to the scheme arrangements


• Access to the Mindful Employer Plus Scheme, including a confidential 24-hour staff support helpline


• Cycle to Work Scheme


• Long Service Awards


• Relaxed smart-casual dress code


• Good Idea Reward Scheme


• Monthly Staff Recognition Award

Alongside the benefits package, this is an opportunity to take ownership of a broad and varied facilities' portfolio, covering property maintenance, Health & Safety, statutory compliance, contractor and contract management, accommodation standards and facilities projects, while contributing as a member of the Senior Management Team.