Facilities Manager

DCA; Warwick; On-site; GBP 35,000 - 55,000; Full time

Job summary

An established industry player is seeking a proactive Facilities Manager to lead their facilities team in Warwick. This role involves overseeing multiple buildings, managing budgets, and ensuring compliance with health and safety regulations. The successful candidate will be instrumental in sourcing suppliers, managing projects, and maintaining the overall functionality of facilities. With a focus on team collaboration and effective communication, this position offers a unique opportunity to contribute to a dynamic work environment. Enjoy competitive benefits including bonuses and generous leave, while making a significant impact in a supportive and innovative company.

Benefits

22 days annual leave plus bank holidays

Summer and winter bonuses

Substantial annual company bonus

Paid overtime at an enhanced rate

Paid parking permit

Cycle-to-work scheme

Qualifications

• Experience in facilities management and health and safety regulations.
• Strong budgeting and project management skills.

Responsibilities

• Lead the facilities team and manage all facilities-related projects.
• Prepare and monitor annual budgets, ensuring expenditure control.
• Coordinate with health and safety and IT teams on relevant issues.

Skills

Facilities Management

Budget Management

Health and Safety Compliance

Negotiation Skills

Project Management

Education

NEBOSH Certification

Formal Qualifications

Job description

Working Monday to Friday (37 hours) with paid overtime, DCA Design International is looking for a 'hands-on' facilities manager to lead the facilities team at our offices in Warwick. We are based across 5 buildings in Warwick town centre, and the successful applicant will work with the facilities assistant daily and closely with the on-site health and safety and HR managers.

The successful applicant will have some formal qualifications, a full UK driving licence, and preferably NEBOSH certification.

Duties and responsibilities include:

1. Act as the primary key holder for our premises in Warwick, requiring availability for out-of-hours attendance in case of intruder/fire alarms.
2. Source and purchase furniture and fittings in line with DCA's brand values and guidelines, with approval from Directors.
3. Prepare detailed annual budgets, provide monthly updates, and quarterly budget reports. Monitor and control expenditure within approved budgets, reporting to the Board as required, including at monthly meetings.
4. Implement and maintain a preferred suppliers list, ensuring contractors have appropriate insurances and health and safety policies. Induct contractors on first day of work and review procedures regularly.
5. Source quotations from contractors, architects, designers, and suppliers, negotiating for value and quality. Commission works after approval by the DCA Board.
6. Ensure contractors provide method statements and risk assessments, liaising with the Health and Safety Manager for adequacy before work begins.
7. Manage all facilities-related projects, from minor refurbishments to major building programs, from initiation to completion.
8. Monitor building wear and tear, propose new projects or repairs, and conduct regular building audits. Maintain a log of issues.
9. Proactively manage the Facilities Assistant, ensuring a schedule of tasks is maintained, and prioritize ad hoc tasks as needed, balancing team workload with project and client needs.
10. Understand utility arrangements across all premises, review utility contracts annually for service quality and value.
11. Be aware of and review asbestos-containing materials annually.
12. Contribute to internal risk assessments related to buildings and facilities, in collaboration with the Health and Safety Manager.
13. Liaise with the IT team on projects affecting IT infrastructure.
14. Coordinate with the Health and Safety Manager on related issues and complete necessary actions.
15. Perform or assist with other facilities-related tasks as needed.
16. Contribute to the induction of new staff and provide refresher training.

Experience managing and renovating listed buildings would be advantageous.

In return, DCA offers:

• A competitive salary
• 22 days annual leave plus bank holidays, increasing after 2 years of service up to 32 days
• Summer and winter bonuses
• Substantial annual company bonus
• Paid overtime at an enhanced rate
• Paid parking permit and cycle-to-work scheme

Due to the nature of the role, the successful candidate will be required to work on-site 5 days a week.

For more information, please speak to Mike Vinson, recruitment specialist at DCA Design International.