Facilities Lead & Operations Coordinator

nexos; Aberdeen City; On-site; GBP 32,000 - 42,000; Full time

Job summary

Nexos Group is seeking a Facilities Advisor / Lead Coordinator to ensure safe, compliant, and efficient workplaces across all locations in the UK. You will coordinate daily operations, manage contractors, and contribute to a positive employee experience.

The role covers facilities management, compliance, office services, contractor/vendor management, and continuous improvement to enhance efficiency and performance. Strong communication and multi-priority skills are essential.

Qualifications

• Experience in Facilities, Office Management, or a similar administrative role.
• Strong organisational and coordination skills.
• Experience working with external contractors and suppliers.
• Competent in Microsoft Office applications (Outlook, Excel, Word, Teams).
• Strong communication and stakeholder management skills.
• Ability to manage multiple priorities in a fast-paced environment.

Responsibilities

• Coordinate daily operation, maintenance, and presentation of Nexos Group office facilities.
• Serve as the primary contact for facilities queries from employees, supply chain, contractors, and visitors.
• Manage planned preventative maintenance and reactive repairs.
• Liaise with landlords, building management teams, and external service providers.
• Monitor service levels and ensure suppliers deliver to agreed standards.
• Support compliance with health, safety, environmental, and workplace legislation.
• Maintain accurate records for statutory inspections, maintenance schedules, and compliance documentation.
• Support emergency response arrangements including fire safety, first aid, and business continuity.
• Ensure workplace notices, signage, and safety information remain current and visible.
• Coordinate office moves, desk allocations, and workplace set-up requirements.
• Support onboarding by preparing workspaces and equipment for new employees.
• Maintain inventories of office supplies, consumables, and equipment.
• Manage stationery and facilities-related purchasing requirements.
• Coordinate contractor access, permits, inductions, and on-site activities.
• Raise purchase orders and track facilities expenditure in line with company procedures.
• Monitor contracts and service agreements to ensure value, performance, and compliance.
• Support vendor selection, quotation reviews, and contract renewals where required.
• Identify opportunities to enhance workplace efficiency, employee experience, and facilities performance.
• Support sustainability initiatives and environmental improvement programmes.
• Assist in developing and implementing facilities procedures and best practices.
• Prepare reports and management information relating to facilities activities, costs, and performance.

Skills

Facilities & Office Management

Organisational & coordination skills

Contractor & supplier management

MS Office (Outlook, Excel, Word, Teams

Tools

Microsoft Office Suite

Job description

Nexos Group is seeking a Facilities Advisor / Lead Coordinator to ensure safe, compliant, and efficient workplaces across all locations in the UK. You will coordinate daily operations, manage contractors, and contribute to a positive employee experience.

The role covers facilities management, compliance, office services, contractor/vendor management, and continuous improvement to enhance efficiency and performance. Strong communication and multi-priority skills are essential.