Facilities FM Contract Support Specialist

Wates Group; Cambridge; On-site; GBP 26,000 - 34,000; Full time

Job summary

Wellcome Genome Campus is seeking a highly organised Contract Support Administrator to join our Facilities Management team on site. The role supports the delivery of high-quality hard FM services across a world-renowned campus and involves working with clients, suppliers and engineers to keep contract administration smooth.

The successful candidate will have experience in FM administration, strong IT skills and the ability to manage multiple priorities while maintaining attention to detail.

Qualifications

• Previous experience in a Contract Support, FM Administrator or similar Facilities Management administration role.

Responsibilities

• Provide comprehensive administrative support to the Facilities Management contract team.
• Raise, monitor and close work orders to enable financial processing.
• Raise Purchase Orders and Process supplier invoices.
• Raise Invoices to the client for completed works.
• Follow up on outstanding client invoices.
• Support with WIP management, to ensure that there is no aged WIP on the contract.
• Carry out financial housekeeping actions to ensure that our systems are up to date and accurate.
• Support financial processes, including budget tracking and cost control administration.
• Support monthly reporting, data analysis and KPI tracking.
• Liaise with clients, suppliers and internal stakeholders to ensure efficient service delivery.
• Ensure all documentation is maintained in line with company and client requirements.

Skills

Contract administration

FM administrator

Customer service

MS Office

Tools

CAFM systems

Job description

Wellcome Genome Campus is seeking a highly organised Contract Support Administrator to join our Facilities Management team on site. The role supports the delivery of high-quality hard FM services across a world-renowned campus and involves working with clients, suppliers and engineers to keep contract administration smooth.

The successful candidate will have experience in FM administration, strong IT skills and the ability to manage multiple priorities while maintaining attention to detail.