Facilities & Data Operations Administrator

Invictus Group; England; On-site; GBP 24,000 - 30,000; Full time

Job summary

Invictus Group is seeking a proactive administrator to provide high-level support across the team, ensuring smooth day-to-day operations.

You will use Excel to manage data, create reports and dashboards, and assist with presentations and documentation, while coordinating meetings and maintaining records. If you are detail-oriented, customer-focused and eager to learn, this role offers variety in facilities coordination and process improvement.

Qualifications

• Experience in a coordination role within facilities, property management, or engineering.
• Advanced Excel skills.
• Excellent communication and teamwork abilities.
• Detail-oriented and service-driven.
• Interest in facilities management, health & safety, or property operations.

Responsibilities

• Provide high-level administrative support across the team.
• Use Excel to manage data, create reports, build dashboards, and support decision-making.
• Assist with preparation of presentations, proposals, and documentation.
• Coordinate meetings, track actions, and maintain records.
• Support projects, liaising with stakeholders and offering improvement ideas.
• Identify opportunities to streamline processes and enhance efficiency.
• Printing experience is essential.
• Coordinate office moves and moving objects.

Skills

Coordination experience

Administrative skills

Communication

Teamwork

Customer-focused

Multitasking

Tools

Excel

Job description

Invictus Group is seeking a proactive administrator to provide high-level support across the team, ensuring smooth day-to-day operations.

You will use Excel to manage data, create reports and dashboards, and assist with presentations and documentation, while coordinating meetings and maintaining records. If you are detail-oriented, customer-focused and eager to learn, this role offers variety in facilities coordination and process improvement.