Facilities Coordinator- Managing Agent

IWFM; Greater London; Hybrid; GBP 32,000 - 42,000; Full time

Job summary

IWFM is seeking a Facilities Coordinator to support the FM operational team in Mayfair. The role will involve liaising with service partners to ensure risk assessments and method statements are completed and filed prior to works, while producing monthly performance reports and managing invoicing and POs.

Strong stakeholder communication on site and excellent organisational skills are essential to succeed in this customer-centric role.

Qualifications

• Strong communication with stakeholders on site and in writing.
• Excellent organisational skills with attention to detail.
• Customer-centric approach to service delivery.
• Experience coordinating meetings, minutes and actions.

Responsibilities

• Liaise with service partners to ensure risk assessments and method statements are completed and filed before works.
• Produce monthly reporting on service partner performance.
• Handle service partner invoicing, raise POs and chase outstanding works.
• Update H&S platform, track spend, manage post, couriers, bookings and diary.
• Take minutes and maintain diary; communicate with on-site stakeholders clearly.

Skills

Stakeholder communication

Organised

Customer-centric

Diary management

Job description

Facilities Coordinator to support FM operational team in the heart of Mayfair

Daily responsibilities will include liaison with service partners making sure that all risk assessments and method statements are completed and filed before works are carried out, producing monthly reporting on service partner performance and dealing with any service partner invoicing, keeping the H&S platform updated, raising PO's and instructing and chasing up works, dealing with post, couriers, making bookings, tracking spend, taking minutes, diary management

There will also be a lot of direct communication with stakeholders on site both verbal and written so it is important that these are strong. The role does require an individual that is very customer centric and organised.