Facilities Coordinator: Client-Facing FM & Aviation

Confidential; Hemel Hempstead; On-site; GBP 24,000 - 30,000; Full time

Benefits offered by this job

Discretionary annual bonus

Office-based role

Job summary

Confidential in Hemel Hempstead is seeking a Facilities Coordinator to manage maintenance scheduling and client liaison for a major aviation client. You will coordinate engineers, subcontractors and office teams to keep upkeep and service requests moving smoothly.

The role is office-based, requires driving and daily access to a vehicle, and offers a discretionary annual bonus plus a structured appraisal process.

Qualifications

• Office-based FM or scheduling experience preferred.
• Organised with excellent communication and customer focus.
• Experience with scheduling systems is advantageous; training available.
• Must have own vehicle / driving access.

Responsibilities

• Coordinate reactive and planned maintenance, inspections and other scheduled works.
• Schedule engineers and subcontractors and manage access for clients.
• Maintain job, scheduling and service data across multiple systems.
• Monitor progress and chase reports, timesheets and invoices to completion.
• Support financial administration and subcontractor invoice checks.
• Maintain client compliance documentation and quality standards.
• Collaborate with Operations, Engineering, Compliance and Finance to ensure smooth operations.
• Visit client sites regularly to build relationships and stay informed.

Skills

Highly organized

Attention to detail

Client communication

Proactive

Team player

Excel proficiency

Tools

Scheduling software

FM software

Microsoft Excel

Job description

Confidential in Hemel Hempstead is seeking a Facilities Coordinator to manage maintenance scheduling and client liaison for a major aviation client. You will coordinate engineers, subcontractors and office teams to keep upkeep and service requests moving smoothly.

The role is office-based, requires driving and daily access to a vehicle, and offers a discretionary annual bonus plus a structured appraisal process.