Facilities Coordinator

Cygnet; Stoke-on-Trent; On-site; GBP 22,000 - 29,000; Full time

Benefits offered by this job

Career progression

Expert supervision & support

Employee referral scheme

Pension scheme

Cycle to work scheme

Employee discounts

Job summary

Cygnet is seeking a proactive Facilities Coordinator to ensure the smooth running of services in care settings. You will manage day-to-day facilities management paperwork and oversee the administration of the facilities management software across the portfolio.

You will log works daily, verify quotes and approvals, and act as a main contact for on-site maintenance and urgent queries. DBS check is required and you’ll work Monday–Friday to support our sites nationwide.

Qualifications

• Excellent organisational and planning skills.
• Outstanding communication and interpersonal abilities.
• Good verbal and written communication skills, including report writing.
• Competent with Microsoft Office.
• Attention to detail and accuracy.
• Confidentiality and adaptability.
• Excellent communication skills.
• Information gathering and monitoring skills.
• Problem analysis and problem solving skills.

Responsibilities

• Log required works on the facilities management software daily.
• Ensure correct quotes and approvals are in place before logging on the system.
• Act as a key contact for on-site maintenance or site managers with urgent queries.
• Assist with administration/documents for Out of Hours works.

Skills

Organisational skills

Communication skills

Report writing

Microsoft Office

Attention to detail

Adaptability

Tools

Microsoft Office

Job description

Helping others improve and turn their lives around – there’s no better feeling. It’s what we do for thousands of people at more than 150 sites across the UK. Be a part of it.

We are looking for an organised Facilities Coordinator with a passion for making a difference to others.

You’ll be working full time, Monday - Friday, helping ensure the safe and smooth running of services for the people in our care.

At Cygnet, our perks go way beyond pension schemes and excellent professional development.

You’ll also enjoy shopping, travel and leisure discounts – as well as a range of healthcare and financial benefits – to support you to be happy both in and out of work.

With us, you’ll have the chance to progress your career in a vibrant, supportive culture tailored to help you thrive.

Job Summary:

You will be responsible for managing the administrative process of the day to day facilities management software across the portfolio.

You will be responsible for ensuring the paperwork associated with all aspects of facilities management is correct and in order in accordance with the policies and procedures of the company.

Your day-to-day...

To log any required works on the facilities management software on a daily basis

To ensure the correct quotes and approval is received prior to logging on the facilities management software

Acting as a key contact for onsite maintenance or site managers with any urgent queries

To assist with the administration/documentation required for Out of Hours works

Why Cygnet? We’ll offer you…

• Strong career progression opportunities
• Expert supervision & support
• Employee referral scheme
• Pension scheme
• “Cycle to work” scheme & employee discount saving

You are...

• Excellent organisational and planning skills
• Outstanding communication and interpersonal abilities
• Good verbal and written communication skills, including report writing skills
• Competent with Microsoft office
• Attention to detail and accuracy
• Confidentiality and adaptability
• Excellent communication skills
• Information gathering and monitoring skills
• Problem analysis and problem solving skills

Successful candidates will be required to undergo an enhanced DBS check.

Cygnet has been providing a national network of high-quality specialist mental health services for more than 30 years. In this role you’ll have the chance to make a real impact on patients, service users & their families.